The Ministry of Public Service, Labour and Social Welfare in collaboration with a Development Partner UNICEF invites suitably qualified professionals for the following position within the Ministry:
The Programme Finance Assistant will support the Ministry’s Finance and Administration, Human Resources Departments and Programme teams in day to day financial and grants management activities, programme budget planning and execution, reviewing project budgets, monitoring cash flow, verifying the accuracy of financial records, assisting in generation of programme financial reports, capacity building of provincial and district accounting staff, programme asset management, and financial management and accounting advisory including recommending policies and actions that improve efficiency of financial procedures.
The post is detail-oriented and requires efficiency, accuracy and effective time-management.
Background
The Ministry of Public Service, Labour and Social Welfare (MOPSLSW) is central to Government of Zimbabwe’s achievement of national social development priorities. The National Development Strategy (NDS1 2021-2025) launched by the President in November 2020, commits the Government of Zimbabwe to improving the care and protection of vulnerable groups including children, persons with disabilities and the elderly. The MOPSLSW is the lead policy for a range of strategies and programmes aimed at improving the care and protection of vulnerable groups. Key strategies and programmes for achieving the care and protection objectives set out in the NDS1 include scaling up and strengthening of Zimbabwe’s flagship, National Case Management System for the Protection and Welfare of children, expansion of child protection services, family tracing and reunification of children living outside family environments, policy and legislative reform, access to child-friendly justice services and provision of timely and efficient probation services. In addition, Government and Development Partners will support strengthening of linkages between child protection and social assistance programmes by integrating protection, prevention and response services in the latter.
The Ministry of Public Service, Labour and Social Welfare in collaboration with Development Partners is establishing a Programme Support Team (PST) at national level to provide technical assistance and strategic support for the delivery and scaling up of the Ministry’s key priority programmes under the social development, disability and humanitarian assistance portfolios
Programme Finance Assistant – Programme Support Team (PST)
Responsibilities and duties
- Support the Ministry in preparation and implementation of its programme budgets
- Support the Ministry to manage programme travel budgets and accounting of advances
- Regular interface with programme staff to understand and support their financial management needs and data
- Preparation and submission of expenditure reports and payment requests to Development Partners who provide Direct Cash Transfers or prog ramme grants to the Ministry
- Ensure compliance with Development Partner (DP) financial/grant reporting requirements for supported projects as agreed between the Ministry and specific DPs
- Establish and maintain contact with relevant DP contacts for reporting purposes and timely resolution of financial/grant management queries
- Review programme financial documents and records ensuring accuracy and completeness
- Maintain, and update programme financial records and effectively communicate finance and budget information.
- Financial compliance and risk management
- Conduct periodic analysis of programme financial data, analyzing trends and making appropriate recommendations for achieving value for money and reducing financial risks
- Check and verify all documents, invoices or payment requests and ensure all supporting documents are provided
- Support the Ministry during programme audits
- Capacity building of Ministry’s provincial and district accounting officers on the basis of identified needs for new and existing staff
- Support the Ministry to efficiently deliver its social assistance programmes working closely with the MIS and social protection teams in timely preparation of budgets, payment schedules and reconciliations
- Asset management and inventory
- Participate in field monitoring and assist in financial/grant monitoring
Reporting
The post is housed in the Ministry’s Finance and Administration Department and reports to the Chief Accountant.
Duration
- This role is for the period February 2021 to December 2021 with the incumbent signing annual renewable contracts subject to satisfactory performance and availability of funding. Qualifications and experience
Applicants should possess:
- A minimum of Bachelor’s degree in Finance or Accounting, Business Administration, Business studies
- Qualified member of a recognized accounting body e.g. ACCA
- Excellent knowledge of accounting procedures and principles
- At least 5 years’ working experience in finance, accounting and grants management
- Experience working with Government counterparts is an added advantage
- Ability to analyze budgets
- Proficiency in Word, Excel, and PowerPoint is required to manage data related to finance
- Excellent oral and written communication skills
- Good team-working skills
NB: Candidates, [especially women] are encouraged to apply.
Only shortlisted candidates meeting the above requirements will be contacted for interviews. Terms and conditions of services will be disclosed to the shortlisted candidates.
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More Information
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Job Application Details
APPLICATION INSTRUCTIONS:
Applications must be accompanied by detailed curriculum vitae with contact details and copies of academic and professional qualifications, National I.D. Card and Birth Certificate to reach the undersigned not later than 25 February 2021 on the given address;
The Director - Human Resources
Ministry of Public Service, Labour and Social Welfare
8th Floor, Compensation House
Cnr 4th and Central Avenue
HARARE
Alternatively applications can be emailed to [email protected]
Please say that you got this job advertisement through Jobs Zimbabwe
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