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Finance and Administration Officer

Finance and Administration Officer

Zimbabwe Coalition on Debt and Development (ZIMCODD)
Deadline: 12 October 2018

The Zimbabwe Coalition on Debt and Development, ZIMCODD, is a socio-economic justice coalition preoccupied with the quest for Social and Economic Justice established in February 2000 to facilitate citizens’ involvement in making public policy and practice pro-people and sustainable. Its specific objectives are: To raise the level of economic literacy among ZIMCODD members to include views and participation of grassroots and marginalized communities; facilitate research, lobbying and advocacy in order to raise the level of economic literacy and fiscal transparency on issues of debt, national/municipal budgets, trade and sustainable development; formulate credible and sustainable economic and social policy alternatives; develop a national coalition, and facilitate the building of a vibrant movement for social and economic justice in Zimbabwe.

Job Summary
The Finance and Administration Officer (FAO) reports to the FA Manager and is responsible for Responsible for developing, implementing and monitoring the implementation of the organization’s finance and human resources management strategies. The FAO is responsible for assisting the FA Manager in accounting, reporting and compliance within ZIMCODD, this includes, producing monthly, quarterly, semi-annual and year-end accounts in the accounting system, human resources management, as well as administration functions for ZIMCODD.

Key Duties and Responsibilities
Preparation of monthly management accounts and financial reports for different donors; Administer all project budgets to ensure compliance with the approved agreements; Working on project close-out procedures, close out finance reports; Maintain up to date fixed asset register; Maintaining a complete record of all revenue, expenditure incurred, assets owned and liabilities due to different stakeholders; Cash flow preparation, analysis and budget realignments, monitoring, reviews as well as ensuring all funds are spent according to obligated amount; Properly verifying all payments, ensuring proper transaction vouching and the processing of all payments and their approval prior to payment; Preparation of audit files for different donors and attending to audit queries until finalisation of reports; Ensure all statutory obligations are met timeously as well as ensuring there is adequate back-up for all accounting and administration information; HR Function – Administer staff contracts, payroll and related activities ensuring accurate and comprehensive data and information and controls; Ensure all statutory obligations are met timeously e.g, PAYE, NSSA; Assist in procurement of office and programme requirements using set procurement policy.

Qualifications, Skills and Experience
Professional Accounting, Finance or relevant qualification a pre-requisite; Minimum of 3 years’ experience in relevant positions; Experience with international donor organisation requirements in an NGO setting is considered an asset; Knowledge of Pastel accounting system and experience with Belina payroll is considered to be an asset to the job; Experience on procurement and human resources is valuable for this post; Sound knowledge of financial management & control rules and practices; Excellent written and verbal communication skills

To apply
All suitably qualified and interested candidates are encouraged to send their CVs and a motivational letter to: [email protected]

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