Job no: 501716
Work type: Fixed Term Staff
Categories: Alliances and Resource Mobilization, Communication / External Relations, Private Fundraising and Partnerships, UN and Multilateral Affairs, Operations and Business Management, NO-3
For 70 years, UNICEF has been working on the ground in 190 countries and territories to promote children’s survival, protection and development. The world’s largest provider of vaccines, here in Zimbabwe, UNICEF supports child health and nutrition, safe drinking water and sanitation, quality basic education for all girls and boys and the protection of children from violence, exploitation and AIDS.
Purpose of the Job:
Under the general guidance and supervision of the Chief of Planning, Monitoring and Evaluation and in close collaboration with the Deputy Representative, the Chief of Communications and Section Chiefs, the incumbent is accountable for quality development of donor proposals, the management of partnership including the submission of timely high quality Results-based Reports based on information gathered from programme sections for all multi donor development funds, programme and thematic funds including humanitarian funds in line with UNICEF’s standards of transparency and accountability. The incumbent will be responsible for exploring the opportunities of fundraising from the NATCOMS and maintain close relationships that lead to resource mobilization. The incumbent will develop long term Private Sector Partnerships Strategy and fundraise from private sector. The incumbent will be involved in the timely preparation and dissemination of other mandatory and special reports relating to programme activities in support of the UNICEF mission in the country. In addition, the post holder will also direct interface between PFP, PARMO New York, Brussels and Tokyo with regards to issues of partnership and donor relations, processing of agreements/MoUs and follow up actions.
- Develops and facilitates implementation of a comprehensive private sector collaboration and engagement for UNICEF Zimbabwe to motivate private and public partnerships to contribute and work together towards the realization of children’s and women’s rights in Zimbabwe. Develops strategic partnerships with companies, business associations and organisations whose support is essential to support UNICEF’s advocacy objectives and to raise funds.
- Leads in the coordination of all aspects of private sector management and partnerships oversight activities, including planning, coordination and preparation of concept notes, proposal development, consolidation of data and knowledge, analysis of progress indicators, preparation of assessment missions and visits; monitor implementation of activities and results against annual and multi-year plans.
- Develops and facilitates implementation of a comprehensive NATCOMS engagement strategy for UNICEF Zimbabwe. Maps the priority areas for support for NATCOMS in Zimbabwe, maintains close relationships with the identified NATCOMS and coordinates proposal development and fundraising efforts leading to resource mobilization. Coordinates NATCOMS visits to Zimbabwe, and ensures reporting requirements are met as per the mutually agreed terms and conditions.
- In collaboration with the Communications Section, contribute to updating the Country Office Resource Mobilization strategy document 2016-2020, and the functionality of the ZCO resource mobilization Task Force; establish a funding gap analysis mechanism to track fundraising efforts.
- Contribute to the development and management of partnerships for Development Funds in Health (HDF), Basic Education and Gender Equality (EDF), Child Protection (CPF) and WASH through support to proposal development, agreement processing and production of regular results based reports in collaboration with the Deputy Representative and Section Heads. Also includes the compilation of additional ‘unrequired’ reports that the office has agreed to provide on a regular basis to some donors.
- Establish good relations with relevant focal points in PARMO New York, Brussels, Tokyo PFP including all donor focal points at each local representation for better interpretation and harmonization of UN/INICEF global policy and guidance on partnerships with each donor.
- Develop high quality donor toolkits targeting National committees and other interest groups. This will be done in close collaboration with the Communication Section.
- Develop and maintain up-to-date donor profiles (keep records of agreements and funding requirements) and donor trends funding analysis.
- Ensure effective donor relations with traditional and potential new donors (government, National Committees, the business sector) by developing materials to increase public understanding of UNICEF work in Zimbabwe and participating in meetings with donors to ensure full understanding of donor interests and information needs.
- Through networking with PFP and PARMO, ensure quality development of agreements and MOUs for signature by the Representative and Donors.
- Enhance positive relations with donor groups through timely and accurate reporting and monitoring of donor interests and information needs. Ensure that all donor reports are submitted in a timely and accurate manner as per donor and UNICEF reporting requirements. This includes gathering of information, writing, consolidation, editing, layout and branding, production of all final required reports on contributions to Country Programme. In reviewing the reports ensure compliance with donor requirements, quality of data and systematic-results based reporting. Include donor report feedback form in all donor reports sent and review donor reports checklists;
- Establish an ‘institutional memory’ within the office through development and maintenance of complete records of all contributions (Grants, funding proposals, contribution agreements, donor reports and other relevant documents).
- Ensure the updating and maintaining of information relating to all the donor and programme reporting requirements and liaise with PARMO for any necessary amendments. Ensure section heads are updated on these requirements and follow up as required.
- Ensure regular update of donors reports sent including attaching the reports in the VISION system.
- Ensure the production of programmatic and country office reports: Annual Report, PMT, quarterly, mid-year reviews reports, programme and management annual review reports, Situation Analysis and key studies and evaluations, among others.
- Ensure the writing of humanitarian mid-year and annual report in collaboration with Sections and Programmatic updates (CERF, CAP, HAC).
- Contribute to compiling and editing UNICEF Zimbabwe emergency update (Sitrep) and also the UN monthly emergency report/bulletin in collaboration with OCHA and the Emergency Officer or any other report.
- Ensure training of staff on relevant guidelines for reporting – both narrative and financial, including reporting formats (Thematic, National Committee, and specific bilateral or multi-lateral and multi-donor reports) including relevant information on country specific resource mobilization and other relevant tips for reporting;
- Roll out monitoring and reporting mechanisms, ensuring adequate training in donor reporting, troubleshooting and revision of mechanisms as required.
- Ensure sections are updated on best practical approaches of financial report using the VISION platform and the Result Assessment Module;
- Ensure adequate link with the new IPSAS requirement and the production of evidence of utilization of resources against each agreement.
- An Advanced University degree in Social Sciences, Political Science, International Relations or Public Relations. Professional work experience in donor relations area combined with advanced university degree in a related discipline. Knowledge of quantitative methods and Information Management an asset.
- Five years of progressively responsible professional work experience in funds management, donor reporting or information management, two years of which should be in developing countries.
- An understanding of Corporate Social Responsibility.
- Strong statistical and analytical, quantitative and qualitative research skills.
- Ability to work in an international and multicultural environment.
- Fluency in English required and knowledge of another UN language an asset.
- Past experience of working with UN in fundraising would be an asset
- Experience of working with the NATCOMMS would be desirable
- Experience of working with Pvt Sector in social sector fundraising in Zimbabwe will be an added advantage.
Core Values: Commitment, Diversity and Inclusion, Integrity
Core Competencies: Communication, Drive for Results and Working with People
Functional Competencies: Leading & Supervising, Formulating Strategies and Concepts, Analyzing, Relating & Networking, Entrepreneurial Thinking, Persuading & Influencing.
UNICEF is committed to gender equality in its mandate and its staff, and equal opportunities for people living with disabilities. Well qualified candidates, particularly women and people living with disabilities are especially encouraged to apply.
UNICEF does not charge a fee or require personal banking details at any stage of the recruitment process
Advertised: Jordan Standard Time
Applications close: Jordan Standard Time