Project Support Officer
Summary of functions:
Project Implementation
Financial and procurement management
Stakeholder management, coordination and liaison
Knowledge management and innovation
Development and Planning
Project implementation
Preparation and maintenance of project files, including internal and external project reports.
Manage information flows and oversee change controls, risk registers and issue management by establishing document control procedures
Manage assigned delivery of work packages and take responsibility for progress.
Coordinate and liaise with the Project Manager on the implementation progress.
Advise the Project Manager of any deviations from the plan and update plans.
Work with Project manager to identify and manage risks.
Financial and procurement management
Maintain all supporting project financial documents for audit and review processes.
Ensure accurate data entry into UNOPS ERP (Enterprise Resource Planning) system.
Monitor project budget and financial expenditure and all administrative procedures in line with the work-plan.
Process direct payments and advance requests and prepare project budget revisions.
Produce financial reports; including developing financial monitoring and reporting formats as per UNOPS requirements.
Support the Project Manager by monitoring budgets, cash flow and reporting on expense obligations to ensure that deliverables are met.
Alert the Project Manager or any financial shortfalls and over-expenditures.
Propose budget revision and initiate corrective action when necessary.
Coordinate vendor communications, meetings, and reports as necessary
Project monitoring and reporting
Provide substantive inputs to assist the Project Manager in the preparation of project reports and documents.
Maintain records of project files and other supporting documents.
Maintain the following records: Quality Register, Configuration Item Records and all other registers/logs delegated by the Project Manager
Support the Project Manager in maintaining the following:
i. Electronic Blue File,
ii. Procurement, HR and Finance files as required by Organizational Directive (OD) 12.
Manage the compilation, consolidation and analysis of relevant data of the mission.
Assist the Project Manager in the preparation of project completion reports and ensure compliance with contractual obligations.
Stakeholder management, coordination and liaison
Support the coordination and management of communications.
Liaise and build relationships with other United Nations (UN) agencies and international non-governmental organizations (I/NGOs) for the purposes of facilitating activities and improving the quality and relevance of information analysis.
Participate in meetings with UN agencies, NGO’s and other Stakeholders as required.
Knowledge management and innovation
Support the compilation of lessons learned as per defined reporting format.
Ensure that Local capacities are built at every level and opportunity for Project Support.
Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.
Contribute to expertise in tools and techniques
Development and Planning
In conjunction with the PIU team, provides appropriate levels of programmatic management and administrative support to the Project Manager PIU regarding all ongoing project activities, while maintaining and implementing appropriate standards and best practices in line with UNOPS policies and procedures.
Directly contribute to strategic oversight, advice and direction on programme and project management activities in line with service agreements and project documents.
Ensure proper development, implementation and, as and when appropriate, amendments, of project budgets and staffing resources, ensuring synergies across the different implementing partners
Develops and establishes resource tracking systems for use within the PIU, complementary to UNOPS’ online tools, to ensure effective planning, forecasting and tracking of delivery across the Programme
Identifies, and anticipates in a timely manner, potential risks and issues and advises mitigating measures to the Project Manager PIU.
Impact of Results
The Project Support Officer directly impacts on achievement of project results by assisting the Project Manager to adhere to project management methods and strategies, reduced risks, cut costs and improved success rates. This consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.
Related Jobs
New Job Alert
Never miss a chance!
Let us know your job expectations, so we can find you jobs better!
Latest Tenders Update
Subscribe to get daily job updates in your inbox
Like us on Facebook
- (SRHR) Thematic Lead (2)
- Accounting (264)
- Accounts Clerks (1)
- Administrative (272)
- Agents (1)
- Agriculture (40)
- Agronomist (1)
- Anaesthesiologist (1)
- Apprenticeship (7)
- Artisans (4)
- Arts (2)
- ASSISTANT (2)
- Attachment (51)
- Audit Assistants (1)
- Auditing (17)
- Bank Tellers (1)
- Banking (18)
- Biotech (2)
- Bookkeeper (2)
- BURSAR (1)
- Business Development (77)
- Business Development Managers (1)
- Business Development Officer (1)
- Business management (57)
- Call Centre (1)
- Carpenter (1)
- Carpentry (6)
- Cashier (1)
- Catering (13)
- Chancellor (1)
- Chef (31)
- Chief Executive Officer (1)
- Civil Engineering (3)
- Cleaning (3)
- Clerk (5)
- College Intakes (1)
- Communications (56)
- Construction (50)
- Consultancy (50)
- Consultant (5)
- CONTRACTOR (1)
- Control & Instrumentation Specialist (1)
- Control Officer (1)
- Controller (1)
- Cooks (23)
- COORDINATOR (2)
- Copywriter (1)
- Customer Relations (1)
- Customer Service (14)
- Data Capturers (1)
- Data Entry (2)
- DEAN (1)
- Designer (35)
- Developer (12)
- Director (8)
- DREAMS District Lead (1)
- Driver (152)
- Earth Moving Operators (3)
- Economics (18)
- Education (54)
- Electrician (29)
- Engineering (287)
- Estimator (1)
- Executive (62)
- Farming (23)
- Finance (533)
- Fireman (1)
- Food Monitors (1)
- Food Technology (8)
- Gardener (3)
- GENERAL HAND (4)
- General work (79)
- Geographical Information System (1)
- Geological Technician (2)
- geologist (4)
- Graduate Trainee (69)
- Graduate Trainees (17)
- Graphic Designer (14)
- Guards (1)
- Health & Safety (40)
- Health Care (43)
- Health Care (1)
- Health Officer (1)
- Hospitality (23)
- Hotel & Catering (28)
- HR (104)
- Human Resources (157)
- ICT (3)
- Industrial Attachments (5)
- Information Officer (1)
- Information Technology (311)
- Innovation Leads (2)
- Innovation Officer (3)
- Insurance (20)
- Intern (2)
- Internship (94)
- Invoicing and Cash Transfers Officer (1)
- IT (34)
- Journalism (20)
- Journeyperson – Originator (1)
- Kubatana Jobs (91)
- Lab Technician (16)
- Laboratory (2)
- Landscapers (1)
- Lawyer (1)
- Lecturer (8)
- Lectureship (3)
- Lecturing (77)
- Legal (75)
- LEGAL SERVICES (1)
- Librarian (9)
- Library and Information (1)
- Library Assistant (1)
- Loan Officer (1)
- Loan Officers (3)
- Logistics Management (40)
- Machine Operator (1)
- Machinery (3)
- Machinist (1)
- Maintenance Officer (1)
- Management (186)
- Manager (3)
- Manufacturing (8)
- Marketing (465)
- Mechanic (46)
- Mechanics (26)
- Media (31)
- Medical (61)
- Medical Laboratory Scientist (1)
- Medical Laboratory Technicians (1)
- Mining (58)
- Monitoring & Evaluation (34)
- Monitoring and Evaluation (26)
- NGO (554)
- Nurses (81)
- Nursing Training Intake (7)
- Operations (31)
- Others (8)
- PA (58)
- Pharmacists (11)
- PLANNING OFFICER (1)
- Plumbing (5)
- Procurement (132)
- Production (1)
- Production Manager (1)
- Program Coordinator (1)
- Program Director (1)
- Programmer (2)
- Project Assistant (1)
- Project coordinator (1)
- Project Management (84)
- Project manager (1)
- Project Officer (1)
- Property Officer (1)
- Protection and Accountability Officers (1)
- Protection Officer (1)
- PROVINCIAL HEAD (1)
- Public Relations (9)
- Purchasing (54)
- Quantity Surveyor (11)
- Real Estate (27)
- Receptionist (3)
- Registrar (1)
- REPORTERS (1)
- Research (33)
- Retail Management (10)
- Risk And Insurance (1)
- Risk Management (36)
- Rural and Urban Planning (8)
- Safety Health Environmental Officer (1)
- Sales (463)
- SALES EXECUTIVE (1)
- Sales Manager (2)
- Sales Representatives (3)
- Scientist (1)
- Secretarial (143)
- Secretary (1)
- Security (59)
- SHE (28)
- Shop Assistants (1)
- Social Behaviour Change Advisor (1)
- Social Services (312)
- Software Engineer (2)
- Sports (8)
- Stores (32)
- STORES CONTROLLER (1)
- Supervisor (14)
- Supply Chain (19)
- Surveying (6)
- Tailors (8)
- Teachers' Training (5)
- Teaching (107)
- Team Leader (4)
- Technical (22)
- Technical Advisor (1)
- Technical Officer (2)
- Technician (55)
- Tenders (1)
- Till Operators (1)
- Tourism (5)
- Tourism and Hospitality (35)
- Trainee (16)
- Training (4)
- Training Officer (1)
- Translator (1)
- Transport Officer (1)
- Transportation & Logistics (22)
- Travel Agency (3)
- Travel and Tourism (12)
- Videographer (1)
- Waiter /Waitress (15)
- WASH (1)
- Weighbridge Operator (1)
- Welders (7)
- Wildlife (2)
- Workshop (1)
- Writer (3)