FLEET AND FACILITIES MANAGER -Arica University 236 views

VACANCY

Reporting to the Registrar, the main purpose of the job is to ensure the development, implementation and management of fleet and facilities operations, and that services are functional to meet all transport, accommodation and operational needs of the University. In addition, the Fleet and Facilities Manager is responsible for overseeing the unit’s fiscal budget and managing a team of staff to ensure timeous products and service delivery to the stakeholders.

EDUCATION AND QUALIFICATIONS

• Degree in:

  • Civil and Water Engineering

  • Mechatronics

  • Electrical

  • Architecture

  • Quantity Surveying

  • Facilities Management

  • Real Estate Administration

• Diploma in Project Management (added advantage)

• Master’s Degree in any of the above fields (further added advantage)

• Recognized people management qualification

EXPERIENCE AND KNOWLEDGE

• Minimum 5 years’ experience in:

  • Water systems

  • Waste disposal

  • Roads

  • Building maintenance and construction

• At least 2 years at managerial level with ability to work independently

• Holder of a clean Class 1, 2 or 4 Driver’s Licence

• Registered with or member of a relevant professional body

• Proficient in Microsoft Office applications: Word, Excel, PowerPoint, etc.

• Exceptional:

  • Organizational skills

  • Communication and interpersonal skills

  • Attention to detail

  • Problem-solving abilities

• Experience in leading multi-disciplinary fleet and facilities teams

• Strong understanding of operational, legal, and financial aspects of fleet/facilities transactions

• Commitment to high service standards and accountability

• Adherence to standard operating procedures

• Upholds values of:

  • Excellence

  • God-fearing character

  • Integrity

  • Diversity

  • Professionalism

  • Ubuntu

SKILLS AND PERSONAL REQUIREMENTS

• Strong verbal and written communication

• Well-developed leadership and coordination skills

• Effective people management skills

• Flexible and adaptable to change

• Strong time management

• Open to new ideas and feedback

• Multitasking ability to maintain smooth operations

• Decisive and timely decision-making

• Can work under pressure and beyond normal hours

• Effective interpersonal skills

DUTIES AND RESPONSIBILITIES

• Oversee general maintenance of university infrastructure:

  • Water supply

  • Waste disposal

  • Roads

  • Buildings

  • Fleet

• Identify and resolve bottlenecks in fleet operations

• Analyze fleet data for business performance optimization

• Ensure cost-effective fleet and facilities operations

• Ensure compliance with designs, policies, and regulations

• Formulate and manage fleet and facilities budgets

• Develop fleet master plan (repair, maintenance, replacement)

• Create facilities master plan aligned with the university’s strategic goals

• Coordinate infrastructural projects to ensure timely and budget-aligned completion

• Manage human resources: recruitment, development, and performance with HR support

• Oversee bulk procurement of materials/spares as per Procurement Policy

• Implement emergency and safety procedures for buildings

• Ensure university compliance with masterplans and engineering designs

• Liaise with stakeholders, partners, and experts on physical development matters

• Advise management on technical/engineering matters and legislative changes

• Serve in university committees per SOPs