Our client is seeking a Payroll Officer who will be responsible for the accurate and timely processing of monthly payroll, statutory submissions, and ensuring compliance with labor and tax regulations.

Job Summary

Type: full-time
Location: Harare
Category: Human Resources
Closing Date: 2026-09-16

Key Responsibilities

Process monthly payroll accurately and timely for all employees
Process end-to-end payroll, including gross earnings (salaries, wages, overtime, and bonuses), deductions, and statutory compliance calculations for PAYE, AIDS Levy, NSSA, and NEC.
Prepare and submit statutory returns, including Tarm’s uploads [ZIMRA], NSSA P4s, and NEC returns.
Maintain and update payroll records & employee data in the Bellina Payroll system.
Reconcile payroll reports and liaise with Finance for payments.
Respond to employee payroll queries and resolve discrepancies.
Ensure compliance with labour laws, current statutory instruments, tax regulations, and company policies.
Assist with payroll audits and provide reports to management when required.
Handle contracts, leave records, and benefits administration.

Requirements

Diploma/Degree in HR, Payroll Management or related field
At least 2-3 years’ experience in payroll processing
Knowledge of ZIMRA PAYE, NSSA, NEC and Zimbabwe Labor Law
Proficiency in payroll software: Bellina
Advanced MS Excel skills

How to Apply

Apply by email: [email protected]

Frequently Asked Questions

What qualifications or certifications are typically required for a Payroll Officer role at SmartHR Solutions in Zimbabwe?

A diploma or degree in accounting, finance, human resources, or a related field is usually expected. Employers often look for certification such as the Institute of Chartered Accountants of Zimbabwe (ICAZ) or a payroll‑specific qualification like the Certified Payroll Professional (CPP) if available locally. Practical experience with payroll software (e.g., Pastel, Sage, or SmartHR) and knowledge of Zimbabwean tax and labour laws are also important.

What are the common day‑to‑day responsibilities of a Payroll Officer in Zimbabwe?

Processing monthly salaries, wages, bonuses, and deductions for all employees while ensuring compliance with Zimbabwe Revenue Authority (ZIMRA) regulations. Maintaining accurate employee records, managing leave accruals, and preparing statutory reports such as PAYE, NSSA, and pension contributions. Responding to employee queries about payslips, tax codes, and benefits, and liaising with finance and HR teams to resolve discrepancies.

What is the typical work culture and expectations for a Payroll Officer in Zimbabwean organisations?

Zimbabwean workplaces value punctuality, reliability, and a strong attention to detail, especially in payroll where errors can affect employee morale. Officers are expected to work independently but also collaborate closely with HR and finance, often adapting to shifting priorities during month‑end close. Professionalism and confidentiality are paramount, given the sensitive nature of salary information.

What career progression opportunities exist for a Payroll Officer in Zimbabwe?

With experience, a Payroll Officer can advance to a Senior Payroll Officer or Payroll Supervisor role, overseeing a team and more complex payroll structures. Further growth may lead to positions such as Payroll Manager, HR Operations Manager, or a broader HR Business Partner role. Continuous professional development, such as pursuing advanced certifications or a bachelor’s degree in HR or finance, enhances these prospects.

What benefits are commonly offered to Payroll Officers in Zimbabwe?

Many employers provide medical aid coverage, often partially subsidised, and access to a pension or provident fund scheme. Paid leave typically includes annual leave (around 21‑25 days), public holidays, and sick leave in line with the Labour Act. Additional perks may consist of transport allowances, performance bonuses, and opportunities for training or professional development.

How should a job seeker apply for a Payroll Officer position and what do Zimbabwean employers look for?

Applications usually require a updated CV, copies of relevant qualifications, and a cover letter highlighting payroll experience and knowledge of Zimbabwean tax and labour legislation. Employers prioritize candidates who demonstrate accuracy, confidentiality, and proficiency with payroll software commonly used in the market. Preparing for interviews by reviewing typical payroll scenarios and being ready to discuss compliance with ZIMRA and NSSA requirements can improve your chances.