Our client, a reputable tobacco industry company, is seeking a highly professional and organised Executive Assistant to support senior leadership. The successful candidate will play a critical role in ensuring effective executive operations, providing high level administrative support, and enabling smooth day-to-day business activities.
Job Summary
- Type: full-time
- Location: Harare
- Category: Administrative
- Closing Date: 2026-05-18
Key Responsibilities
- Provide proactive, high-level administrative and organisational support to the MD and team.
- Support external project consultants with administrative tasks.
- Plan and coordinate internal/external events, ensuring policy and budget compliance.
- Manage visitor hospitality, including travel, accommodation, and venues.
- Organise meetings efficiently, including MD and ZILT sessions.
- Maintain records and filing systems in line with company policies.
- Screen, prioritise, and respond to MD communications where appropriate.
- Handle procurement processes, ensuring compliance with policies.
- Manage travel arrangements, staff advances, and follow-up on travel reconciliations.
- Oversee canteen operations to ensure quality, efficiency, and compliance.
Requirements
- Bachelor’s degree in Business Administration or related field.
- Minimum 3-5 years’ experience supporting senior executives (MD/CEO/Director).
- High proficiency in Microsoft 365; excellent calendar, meeting, travel, and document management.
- Strong planning, prioritisation, attention to detail, and ability to work under pressure.
- Strong interpersonal skills and willingness to work flexible hours to meet executive demands.
How to Apply
How to apply: Interested candidates should submit a comprehensive CV to [email protected] by 18 May 2026.
Frequently Asked Questions
What qualifications are typically required for an Executive Assistant role in Zimbabwe?
Employers in Zimbabwe generally look for a Diploma or Degree in Business Administration, Secretarial Studies, or a related field. Practical experience, excellent IT proficiency (especially MS Office Suite), and strong communication skills are also highly valued. Professional certifications in administrative support can further enhance your application.
What are the common day-to-day responsibilities of an Executive Assistant at a company like CorePay in Zimbabwe?
Day-to-day responsibilities typically involve managing complex calendars, coordinating meetings, and preparing presentations and reports for senior management. You would also handle travel arrangements, expense reports, and act as a key liaison between the executive and internal/external stakeholders. Discretion, proactive problem-solving, and efficient office management are crucial in this role.
What is the typical work culture or expectations for an Executive Assistant in Zimbabwean companies, especially in an administrative role?
The work culture often emphasizes professionalism, respect for hierarchy, and a strong work ethic. Executive Assistants are expected to be highly reliable, proactive, and discreet, anticipating needs and maintaining confidentiality. Building good interpersonal relationships with colleagues and external contacts is also key in the Zimbabwean corporate environment.
What are the realistic career progression paths for an Executive Assistant in Zimbabwe?
With experience, an Executive Assistant can progress to Senior Executive Assistant, Office Manager, or even take on roles in specific departments like HR or project coordination. Continuous professional development, such as acquiring project management certifications or further business qualifications, can open up more advanced opportunities. Networking and demonstrating leadership potential are also vital for upward mobility within Zimbabwean organizations.
What typical benefits can an Executive Assistant expect in Zimbabwe (e.g., leave, medical aid, pension)?
In Zimbabwe, typical benefits usually include statutory leave provisions such as annual, sick, and maternity leave. Many reputable employers also offer medical aid coverage and contributions to a pension fund, which are highly valued. The specific package can vary significantly depending on the company's size and industry.
What's the best way to apply for an Executive Assistant role in Zimbabwe, and what do employers typically look for?
The best way to apply is often through online job portals, company websites, or professional networking platforms like LinkedIn. Employers in Zimbabwe typically look for a well-structured CV highlighting relevant experience, strong references, and a concise cover letter demonstrating your understanding of the role and company. Attention to detail and professionalism throughout the application process are highly regarded.