Administration Assistant – Insurance and Pensions Commission (IPEC) 231 views

Duties And Responsibilities

• Coordinating and organising drivers, caretakers and office assistants
• Filing of all administrative records including motor vehicles and stock/inventor records
• Maintaining an accurate inventory of office supplies to include stationery and consumables
• Conducting periodic stock takes and submit reports to the Administration officers
• Maintaining and updating office assets inventories and facilitate proper maintenance and functioning of office equipment and furniture
• Conducting physical assets inspections and initiate repairs and maintenance and submitting reports to Administration Officer.
• Removing obsolete assets from offices and listing them for disposal purposes
• Ensure cleaning and tidying of offices and ablution facilities
• Receiving and utility bills are paid on time
• Scheduling and coordinating transport requests
• Ensure pool vehicles are dean all the time.
• Oversee car parking requirement and administering ad hoc requests from users.
• Collect and compile monthly log reports for all pool vehicles in liaison with the drivers.

Qualifications And Experience

Attributes
• Ability to Communicate effectively at all levels
• Ability to meet deadlines with strong attention to consistency, detail, and quality
• Excellent written and verbal communication skills. ability to priorities workload and deal with multi* requests and work activities at any given time.

Qualification And Experience

• Degree/HND in Supply Chain Management, Transport and Logistics, Or equivalent,
• At least 2 years in a similar position
• Must be a member of a recognised professional board
• Evidence of competence with SAP is a distinct advantage
• Clean Class 4 driver’s licence