WORKSHOP CLERK X 1
Company: oxprop
Location: Zimbabwe
Closing Date: 15 September 2026

The incumbent will provide administrative support to the Workshop team by maintaining accurate records, coordinating workshop documentation and communications, supporting inventory control, preparing reports and ensuring compliance with company procedures and Safety, Health and Environmental (SHE) standards. The successful candidate will also perform any other duties as assigned by the superior.

Job Summary

Employer: oxprop
Job Type: Full-time
Location: Harare, Zimbabwe
Category: Administration
Closing Date: 2026-09-15

Key Responsibilities

Maintain accurate records of workshop activities, including work orders, maintenance logs, inventory records and equipment usage.
Capture and update data relating to repairs, inspections and maintenance activities in relevant computerised systems and databases.
Liaise with the Workshop, Maintenance, Operations and other relevant departments to facilitate effective communication and coordination.
Assist with scheduling maintenance activities, equipment downtime and workshop staff activities, ensuring that schedules are effectively communicated to relevant personnel.
Prepare and compile workshop reports relating to maintenance activities, workshop performance and inventory status for management review.
Organise and maintain physical and electronic workshop files, including technical documentation, safety records and compliance reports.
Monitor inventory levels of workshop tools, spare parts, materials and supplies to ensure availability for maintenance and repair activities.
Prepare and submit purchase requisitions/orders for workshop materials and parts in accordance with laid-down procedures.
Maintain records relating to safety inspections, incidents and compliance with SHE requirements.
Ensure all administrative activities are performed in accordance with company policies, workshop procedures, industry regulations and SHE standards.
Promote a safe working environment and ensure that all assigned duties are performed with due regard to personal health and safety, the safety of colleagues and protection of the environment.

Requirements

Minimum of 5 Ordinary Levels, including English Language.
Certificate/Diploma in Office Administration, Business Administration, Management or a related field.
Previous experience in an administrative or clerical role, preferably within a workshop, mining, engineering, manufacturing or other industrial environment, will be an added advantage.
Proficiency in Microsoft Office applications, particularly Microsoft Word and Excel.
Good record-keeping, data capturing and document management skills.
Strong organisational and time-management skills.
Excellent communication and interpersonal skills.
High level of accuracy and attention to detail.
Ability to work with minimum supervision and meet deadlines.
Ability and willingness to work in a demanding workshop/industrial environment.
Knowledge and understanding of workplace safety and SHE requirements will be an added advantage.

How to Apply

Apply by email: vacancies@oxprop.co.zw

Frequently Asked Questions

What qualifications or training do I need to become a workshop clerk in Zimbabwe?

A minimum of five O-Level passes including English and Mathematics is typically required, with a Certificate in Business Administration or Stores Management giving you an edge. Some employers may accept relevant experience in place of formal qualifications, especially in a workshop or maintenance environment.

What are the typical day-to-day duties of a workshop clerk at a company like Oxprop?

You will be responsible for recording stock levels, issuing tools and materials, and maintaining accurate records of all workshop transactions. You may also handle requisitions, reconcile deliveries against orders, and assist with basic reporting for the workshop supervisor. Keeping the stores tidy and conducting regular stock counts are also key parts of the job.

What does the local work culture look like for administrative staff in Zimbabwean workshops?

Punctuality and respect for hierarchy are important in Zimbabwean workplaces, so always greet supervisors properly and follow instructions precisely. Administrative staff are expected to be proactive, keep handwritten or digital logs updated, and work well with artisans and drivers who may have urgent requests. Be prepared for a hands-on environment where you may need to physically check items in and out.

What career progression opportunities exist for workshop clerks in Zimbabwe?

You can progress to roles like stores supervisor, inventory controller, or administrative officer, especially if you gain a diploma in purchasing or supply chain management. Many Zimbabwean employers promote internally when you show reliability and accuracy in record-keeping. Some workshop clerks move into procurement or logistics roles after a few years of solid experience.

What benefits (leave, medical aid, pension) can I realistically expect as a workshop clerk in Zimbabwe?

Most formal employers offer standard Zimbabwean benefits such as 30 days of annual leave, sick leave, and membership in a medical aid scheme, though this varies by company. Pension contributions are common in larger organisations, but smaller workshops may only offer statutory benefits. Always confirm the full benefit package during the interview, as some employers include housing or transport allowances.

How should I apply and what do Zimbabwean employers look for in a workshop clerk candidate?

Submit a typed CV and a concise covering letter by email or in person, depending on what the advert specifies, and make sure your contact details are up to date. Employers look for someone who is organised, trustworthy, and comfortable with basic arithmetic and record-keeping, so highlight any stores or stock control experience you have. References from previous jobs are highly valued in Zimbabwe, so prepare at least two professional contacts.