Our client is seeking an Aide to an Executive Team Member who will provide close, day-to-day support across official, diplomatic, and business engagements. The role requires an individual who is comfortable operating in diplomatic and protocol-sensitive environments, with prior experience within an embassy, diplomatic mission, or similar high-level setting. The successful candidate will be expected to accompany the executive closely during official functions, meetings, business engagements, and international travel, requiring a high level of professionalism, discretion, physical readiness, and adaptability. Male candidates are encouraged to apply.
Job Summary
- Employer: ulendo
- Job Type: Full-time
- Location: Harare, Zimbabwe
- Category: Administration
- Salary: USD$1,400gross
- Closing Date: 2026-09-18
Key Responsibilities
- Liaise with embassies, diplomatic missions, and protocol offices on behalf of the executive.
- Advise on and apply correct diplomatic protocol and etiquette at official functions, meetings, and receptions.
- Assist with visa applications, accreditation, and other documentation required for engagements with diplomatic missions or foreign officials.
- Coordinate arrangements for meetings and events involving dignitaries, diplomats, or foreign delegations.
- Maintain and grow a working network of contacts within the diplomatic and protocol community.
- Accompany the executive to official functions, meetings and engagements, both locally and abroad.
- Manage correspondence, invitations, and communications with officials and dignitaries.
- Prepare briefing notes ahead of engagements, covering attendees, protocol and background information.
- Maintain strict confidentiality regarding the executive’s engagements, contacts, and affairs.
- Support the executive with any other official or personal matters as required.
- Be able to stand, walk, and remain alert for extended periods during official functions and engagements.
Requirements
- A relevant Diploma or Degree in International Relations, Diplomacy, Political Science, or a related field is an advantage.
- Prior experience working in or with an embassy, diplomatic mission, or protocol office is required.
- A valid passport and eligibility to travel internationally without restriction. Must be able to travel at a moment’s notice, including on domestic or international trips, as this is a core requirement of the role.
- A valid driver’s licence is required.
- Well spoken, articulate, and comfortable communicating professionally with executives, diplomats, and dignitaries.
Salary
USD$1,400gross
How to Apply
To apply, please visit: ulendo.co.zw
Frequently Asked Questions
What qualifications and certifications are typically required for an Aide – Ulendo role?
Candidates usually need a minimum of a 5 O-Level certificate, including English Language. Depending on the specific administrative focus, a diploma in office management or a related vocational certification is often preferred.
What are the common day-to-day responsibilities for this position?
The role typically involves coordinating travel logistics, managing schedules, and providing general administrative support. You will likely handle documentation and communication between different departments to ensure smooth operations.
What can I expect regarding the work culture and expectations in Zimbabwe?
Employers generally value punctuality, a strong sense of respect, and the ability to multitask under pressure. Professionalism in communication and a proactive approach to problem-solving are highly regarded in the local administrative sector.
What are the typical benefits provided for this role in Zimbabwe?
Standard packages often include statutory contributions such as NSSA for pension and allocated annual leave days. Some employers may also provide medical aid subsidies or transport allowances depending on the contract.
What is the realistic career progression for someone starting as an Aide – Ulendo?
Successful individuals can progress into senior administrative officer or office manager roles. Further professional certifications in project management or business administration can accelerate this growth.
How should I apply, and what do Zimbabwean employers look for in a candidate?
Submit a tailored CV and a cover letter highlighting your organizational skills and reliability. Employers look for practical experience, strong references, and a proven track record of efficiency in administrative tasks.
