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9 hours ago
Provide effective administrative, financial and data management support to the Zimbabwe Seed Association, including member subscriptions, accounting support, inventory records, seed production statistics and general administration.
Job Summary
- Employer: ZIMBABWE SEED ASSOCIATION
- Job Type: Full-time
- Location: Harare, Zimbabwe
- Category: Administration
- Closing Date: 2026-09-12
Key Responsibilities
- Member invoicing, monthly statements and follow-up of outstanding subscriptions
- Maintain cashbook, capture transactions and perform bank reconciliations
- Support accounting, financial reporting and external audit processes
- Assist with grants administration and acquittal documentation
- Maintain inventory/asset records and assist with stock counts and reconciliations
- Capture and compile seed production statistics and maintain records
- General office administration, filing, correspondence, meetings and Association activities
Requirements
- Diploma or Degree in Accounting, Finance, Business Administration or related field, OR
- Currently studying towards ACCA, CIMA, CIS or equivalent recognised professional accounting qualification
- Cashbook and bank reconciliation experience advantageous
- Invoicing, accounts receivable/debtors follow-up experience advantageous
- Inventory/stock administration experience advantageous
- Data capturing and report preparation desirable
- Association, professional body, agricultural or membership-based organisation experience advantageous
- Honest and trustworthy
- Good communicator
- Team player
- Willing to learn
- Professional with members and stakeholders
How to Apply
Apply by email: zsaadmin@gmail.com
About the Company
The Zimbabwe Seed Association, formerly known as the Zimbabwe Seed Trade Association, is a not-for-profit representative body. It operates as a membership-based, non-political organization dedicated to supporting the agro-based seed sector within Zimbabwe. The association serves as a central voice for its members to promote industry standards and growth. By coordinating between stakeholders, it works to enhance the seed trade environment across the country.
Representative body for the agro-based seed industry in Zimbabwe
Website: https://zimseedassociation.org.zw/
Frequently Asked Questions
What qualifications or education do I need to become an Administration Clerk at an organisation like this in Zimbabwe?
A minimum of five O-Level subjects including English and Mathematics is typically required, with a certificate or diploma in administration, secretarial studies, or office management seen as an added advantage. Practical computer literacy in Microsoft Office and typing skills are also strongly expected, as most administrative work is now computer-based.
What are the common day-to-day responsibilities of an Administration Clerk?
You would handle filing, data entry, typing correspondence, answering phone calls, and maintaining office records and registers. You may also assist with scheduling meetings, processing office supplies, and supporting other departments with routine administrative tasks. The exact mix of duties depends on the organisation's needs and your supervisor's instructions.
What should I know about local work culture and employer expectations in Zimbabwe for this role?
Punctuality, respect for hierarchy, and a professional dress code are highly valued in Zimbabwean office environments. Employers expect you to work with limited supervision, maintain confidentiality, and communicate politely in both English and often in local languages like Shona or Ndebele when dealing with colleagues. Being proactive and eager to learn will help you fit in and grow.
What realistic career progression paths are available from an Administration Clerk position in Zimbabwe?
With experience and further training, you can move into senior administrative roles such as Administrative Officer, Executive Assistant, or Office Manager. Some clerks also transition into specialised fields like human resources, procurement, or records management if they pursue relevant short courses. Progression often depends on your performance, additional certifications, and the size of the organisation.
What typical benefits can I expect in Zimbabwe for an administrative role?
Most formal employers in Zimbabwe offer benefits such as paid annual leave, sick leave, and funeral/burial assistance, along with membership to a medical aid society like CIMAS or Premier if the organisation provides it. Pension contributions under the Pensions and Provident Funds Act are also common, though smaller employers may offer only the statutory minimums. Benefits vary widely, so always check the contract and company policy.
How should I apply, and what do employers in Zimbabwe look for in an Administration Clerk candidate?
Check the organisation's website, newspaper classifieds, or reputable job boards for the exact application method, usually a CV and cover letter sent by email or hand delivery. Highlight your typing speed, computer skills, attention to detail, and any previous administrative experience in Zimbabwe. Employers also look for a clean criminal record, verifiable references, and a professional demeanour during the interview.
