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HR ASSISTANT
Company: TotalEnergies Marketing Zimbabwe (Private) Limited
Location: HARARE-AUCKLAND RD(ZWE), Zimbabwe
Domain: Human Resources
Experience: Minimum 3 years
Company: TotalEnergies Marketing Zimbabwe (Private) Limited
Location: HARARE-AUCKLAND RD(ZWE), Zimbabwe
Domain: Human Resources
Experience: Minimum 3 years
Context & Environment
General economic challenges related to continued increase in the cost of service from providers
TotalEnergies is a global multi-energy company that produces and markets energies: oil and biofuels, natural gas and green gases, renewables and electricity. Our more than 100,000 employees are committed to energy that is ever more affordable, more sustainable, more reliable and accessible to as many people as possible. Active in nearly 130 countries, TotalEnergies puts sustainable development in all its dimensions at the heart of its projects and operations to contribute to the well-being of people.
Job Summary
- Type: full-time
- Location: Harare
- Category: Human Resources
- Closing Date: 2026-08-14
Key Responsibilities
- Property Management
- Company Houses (Management of company houses, rent booking of invoices sent by Dawn properties and to be paid each month)
- Persistent follow up on rent income from Dawn properties
- Residential properties – Company occupied and those leased by tenants
- Checking of levies, caretakers and city of Harare bills
- Radio and Tv annual licensing paid annually
- Monthly debit notes, set off journal and FEC on management fee, monthly rent reconciliations
- Advise cashier of rentals received and split by tenant
- Renovations and faults- escalate Marozva
- Company vehicles
- Vehicle issue and return
- Pool car management and service scheduling
- Monthly fuel allocation maximum
- Licensing for all vehicles
- Disposals and acquisitions
- Vehicle Asset Register update
- Accidents, record keeping on the accidents file, issuing book and insurance to ensure vehicle is repaired by insurer and police reports are made via the employee
- Fire extinguishers service
- Ensure all vehicles have required accessories – fire extinguishers, reflectors, vests, etc
- Canteen
- Handle all issues to do with the canteen or related service
- Purchase of groceries and distribution
- HR Administration
- Filing
- Assisting with file retrievals
- Taxis for staff bus when unavailable
- Access cards system management- engagement and disengagement
- Assisting in Immigration duties- Permits and visas
- Labour issues- minuting in hearings
- New employee induction
- Employee final Exit checklist and termination forms
- Office Furniture and old canteen equipment disposals
- Create Purchase Orders in My eProc and Payment requests in EDMS
- Conduct Basic Due Diligence for Service providers
- Ensure all contracts are valid at all times
- Stationary
- Distribution of stationary to staff
- Purchase of stationary
- Contract Management
- Ensuring contracts are always valid
- Constant communication with service providers (Taxis Service, Cleaning Services, Labour Broking, Property management)
- Update and maintain Motor Vehicle Asset register, including disposals
- Responsible for the administrative function for a fleet of ±42 Company vehicles
- Property management
- Support the HRM with processes and procedures
- Ensure full compliance with Total HSE policies by demonstrating personal commitment to HSEQ.
- Ensure full compliance with Total Code of Conduct in all aspects of the job, especially confidentiality, in line with the core values of the company and emulate the same as an individual.
Requirements
- A Social Science/ Human Resource Degree plus a recognized professional qualification
- Minimum of 2 years relevant HR experience.
- Good communication skills
- Experience: Minimum 3 years
How to Apply
To apply, please visit: jobs.totalenergies.com
Job Code: 83005
About the Company
TotalEnergies Marketing Zimbabwe (Private) Limited is a significant energy company operating throughout Zimbabwe, specializing in the marketing and distribution of petroleum products. The company manages an extensive network of over 100 service stations across the nation, providing fuels and lubricants to retail, commercial, and industrial customers. Beyond conventional offerings, TotalEnergies Zimbabwe also supplies liquified petroleum gas (LPG) and innovative solar energy solutions. Committed to fostering local economic development, it delivers reliable and diversified energy services, ensuring accessibility and contributing to the country's sustainable growth. This entity plays a crucial role in meeting Zimbabwe's energy demands with a focus on quality and environmental responsibility.
Powering Zimbabwe's journey with diverse energy solutions.
Frequently Asked Questions
What qualifications and experience are typically required for an HR Assistant role in Zimbabwe?
Most employers in Zimbabwe look for a diploma or degree in Human Resources, Business Administration, or a related field. Some experience in an administrative or HR support role is often preferred, along with proficiency in HR software and Microsoft Office Suite.
What are the common day-to-day responsibilities of an HR Assistant in a Zimbabwean company?
Day-to-day tasks typically involve maintaining accurate employee records, assisting with recruitment processes, and supporting HR generalists with administrative duties. You would also help with onboarding new staff, managing HR correspondence, and coordinating training sessions.
What is the typical work culture and what are the key expectations for an HR Assistant in a corporate environment in Zimbabwe?
Zimbabwean corporate culture often emphasizes professionalism, respect for hierarchy, and adherence to established protocols. Punctuality, strong communication skills, and a proactive approach to supporting HR functions are highly valued.
What are the realistic career progression paths for an HR Assistant within a company in Zimbabwe?
With experience and further professional development, an HR Assistant can progress to roles like HR Officer, HR Administrator, or specialized positions such as Recruitment Coordinator. Pursuing higher education or professional certifications, such as those from IPMZ, can significantly enhance advancement opportunities.
What kind of benefits, such as leave or medical aid, can I expect as an HR Assistant in Zimbabwe?
Typical benefits packages in Zimbabwean corporates usually include statutory annual leave, sick leave, and paid public holidays. Many companies also offer medical aid, pension contributions, and sometimes transport or lunch allowances.
How should I apply for HR Assistant roles in Zimbabwe, and what do employers primarily look for?
Applications typically require a well-structured CV and a cover letter detailing your relevant experience and why you are a good fit. Employers in Zimbabwe seek candidates with strong organizational skills, attention to detail, and a good understanding of local labour laws and HR best practices.