FINANCE AND ADMINISTRATION ASSISTANT X5 – Family AIDS Caring Trust – FACT 488 views

Job Description

FACT Zimbabwe is a Christian based organisation that was instituted in 1987. Since
establishment, FACT Zimbabwe has been a leading national HIV and development
organisation implementing various projects directly and through partnerships. FACT seeks
the services of staff as detailed below;

Job Title: Finance and Administration Assistant*5
1. Location: (3 Mutare 3 Masvingo)
2. Reports to: Finance Officer/SFAO
3. Project: (SMART/ SPACE)
4. Duration: (1 YEAR)
5. Job Summary
The Finance and Administration Assistant will provide essential support in financial management
and administrative tasks for the project. This role requires strong organizational skills, attention to
detail, and a basic understanding of financial processes.

Duties and Responsibilities

6. Key Responsibilities:
Financial Support:
• Assist in processing payments and maintaining financial records.
• Help prepare and reconcile bank statements.
• Support the preparation of monthly financial reports and income statements.
Data Entry and Record Keeping:
• Maintain accurate records of all financial transactions.
• Enter financial data into accounting software and spreadsheets.
Administrative Tasks:
• Assist in managing procurement processes, including vendor communications and invoice
processing.
• Support the organization of meetings, workshops, and training sessions.
Compliance and Documentation:
• Ensure all financial documentation complies with internal policies and donor requirements.
• Assist in preparing for audits by organizing necessary documentation.
7. Team Collaboration:
• Work closely with finance and administrative staff to ensure smooth operations.
• Provide support for various project activities as needed.

Qualifications and Experience

. Qualifications
• Bachelor’s degree in finance, Accounting, Business Administration, or a related field is
preferred.
9. Experience
• 1-2 years of experience in finance or administration, preferably in a non-profit or project-
based environment.
10. Skills:
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office, especially Excel.
• Basic knowledge of accounting principles and practices.
• Good communication and interpersonal skills.
• Ability to work in a fast-paced environment and manage multiple tasks