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3 hours ago
We are a friendly, growing medium sized supermarket committed to excellent service and efficiency. We are looking for a reliable and well-organised Administrative Assistant to support our daily operations.
Job Summary
- Employer: Plumtree Bakery
- Job Type: Full-time
- Location: Harare, Zimbabwe
- Category: Administrative
- Closing Date: 2026-10-04
Key Responsibilities
- Provide general administrative and clerical support to the store management and departments.
- Answer and direct phone calls; handle emails and customer enquiries professionally.
- Maintain filing systems and ensure documents are accurate and up to date.
- Assist with purchasing, supplier documentation and record keeping.
- Prepare reports, schedules and correspondence as required.
- Support HR and staff related administrative tasks.
- Ensure the office and administration systems run smoothly.
Requirements
- Minimum Diploma in Office Administration, Business Administration or related field.
- Proven experience in an administrative role (supermarket/retail experience is an advantage).
- Proficient in MS Office (Word, Excel, Outlook).
- Excellent communication and interpersonal skills.
- Well organised, detail oriented and able to work under pressure.
- Honest, reliable and able to maintain confidentiality.
- Traceable references required.
How to Apply
Apply by email: Plumtreebakery@zol.co.zw
Phone: 077 212 7056
Address: 7a Thekwani road, Plumtree
Phone: 077 212 7056
Address: 7a Thekwani road, Plumtree
Frequently Asked Questions
What qualifications or education do I need to become an Administrative Assistant at a bakery in Plumtree?
Most employers require at least five O-Level passes including English and Mathematics, with a certificate or diploma in Secretarial Studies, Business Administration, or Office Management being highly advantageous. Computer literacy in Microsoft Office and experience with accounting software like Pastel or QuickBooks is often preferred. Practical experience through attachments or previous administrative roles can sometimes substitute for formal qualifications.
What are the typical day-to-day responsibilities of an Administrative Assistant at a bakery?
You will handle customer orders and inquiries, manage inventory records and supplier communications, process sales and prepare invoices, and maintain filing systems. Additional duties include scheduling deliveries, assisting with payroll data entry, and ensuring compliance with local health and safety regulations. You may also support the bakery manager with banking errands and ZIMRA-related documentation.
What is the work culture like for administrative staff in Zimbabwean bakeries?
Expect early morning starts aligned with bakery production schedules, typically around 6 AM, with strong emphasis on punctuality and reliability. Hierarchical respect is important—addressing senior staff formally and following chain of command is expected. Dress codes tend to be practical yet professional, and teamwork across production and sales departments is essential during peak periods like month-end and holidays.
What career progression opportunities exist for Administrative Assistants in Zimbabwe's food production sector?
With experience, you can advance to Office Administrator, Operations Coordinator, or Bakery Manager positions. Pursuing further qualifications such as a Higher National Diploma in Business Management or professional certifications from IPMZ or ZIM can accelerate promotion. Some assistants transition into sales management, procurement, or establish their own small baking enterprises using industry knowledge gained.
What benefits should I expect as an Administrative Assistant in Plumtree?
Benefits vary significantly by employer size and formalization status, but may include annual leave days as prescribed by the Labour Act, limited medical aid coverage, and NSSA pension contributions where applicable. Smaller bakeries may offer in-kind benefits such as daily bread allowances or transport assistance rather than comprehensive packages. Always request written confirmation of benefits during contract negotiations.
How do I apply for Administrative Assistant positions in Plumtree, and what do Zimbabwean employers prioritize?
Submit a concise CV with traceable references, a cover letter, and certified copies of certificates either in person or via WhatsApp if the employer advertises that channel. Employers prioritize candidates with demonstrated reliability, honesty regarding cash handling, and willingness to work in rural settings with limited infrastructure. Highlight any experience with inventory management, customer service, or familiarity with local business registration requirements.
