Our client is looking for a Personal Assistant to support day-to-day operations by ensuring that their time is well managed, priorities are clear, and the business runs smoothly. They are particularly interested in someone with an HR background who understands HR terminology, confidentiality, and the operational realities of people management.
Job Summary
- Employer: SmartHR
- Job Type: Full-time
- Location: Harare, Zimbabwe
- Category: Administrative
- Closing Date: 2026-10-20
Key Responsibilities
- Manage meetings, travel arrangements, and calendar priorities.
- Assist with basic HR administration tasks as needed (e.g., preparing documents, maintaining templates, tracking actions, coordinating review meetings).
- Handle professional correspondence on the boss’s behalf and coordinate internal/external queries.
- Organise files, maintain confidentiality, and ensure systems are up to date.
- Support the smooth flow of work with clients-confirming meetings, collating information, and tracking next steps.
- Track actions, deadlines, and open items; keep stakeholders informed.
- Provide reliable PA support across business needs (as required).
Requirements
- A Diploma in Secretarial Studies or a Degree in HR (or relevant HR/secretarial qualification).
- 3-5years experience in similar position.
- High-level organisation and confidence managing calendars, priorities, and competing demands.
- Strong communication skills-discreet, professional, and able to represent the business appropriately.
- Confidence handling sensitive information with discretion and good judgement.
- Excellent attention to detail and strong follow-through.
- Proficiency with Microsoft Office / Google Workspace (and comfortable learning
How to Apply
Apply by email: jobs@smarthsolutions.co.zw
Frequently Asked Questions
What qualifications or certifications are typically required for a Personal Assistant role at ZINWA?
Most employers in Zimbabwe expect a minimum of a matric certificate, with many preferring a diploma or degree in Business Administration, Office Management, or a related field. Proficiency in Microsoft Office, strong written and verbal English, and experience with scheduling software are also highly valued.
What are the common day‑to‑day responsibilities of a Personal Assistant in a Zimbabwean company?
Typical tasks include managing the executive’s calendar, arranging travel and accommodation, preparing meeting agendas, handling correspondence, and maintaining confidential files. Additionally, PAs often coordinate internal communications and support project documentation.
What is the local work culture like for a Personal Assistant in Zimbabwe?
Zimbabwean workplaces value punctuality, respect for hierarchy, and a collaborative spirit, yet many offices maintain a relatively informal communication style. PAs are expected to adapt quickly, demonstrate discretion, and foster positive relationships across departments.
What realistic career progression can a Personal Assistant expect in Zimbabwe?
A PA can advance to roles such as Executive Assistant, Office Manager, or Administrative Manager, depending on experience and skill development. Continued learning, such as project management or advanced IT courses, can open doors to higher managerial positions.
What typical benefits does a full‑time Personal Assistant receive in Zimbabwe?
Benefits usually include paid annual leave, sick leave, and a medical aid contribution, often supplemented by a pension scheme or retirement savings plan. Some companies also offer performance bonuses or professional development allowances.
How should I apply for a Personal Assistant position and what do Zimbabwean employers look for?
Prepare a concise CV and cover letter highlighting relevant experience, organizational skills, and tech proficiency, and submit them through the company’s online portal or via email. Employers in Zimbabwe look for reliability, discretion, strong communication, and the ability to anticipate and solve problems efficiently.
