View more 4 hours ago
Wanted is a finance and admin assistant for a branding company reporting directly to the Managing Director to provide comprehensive financial, administrative, and operational support to ensure the efficient running of the company. The role is responsible for the accuracy of financial transactions, the integrity of stock and asset data, and the professional front-of-house image of the company
Job Summary
- Type: full-time
- Location: Harare
- Category: Finance
- Closing Date: 2026-09-16
Key Responsibilities
- Process all supplier invoices and employee expenses, ensuring accurate coding and timely payment.
- Prepare and issue client invoices and follow up on overdue accounts.
- Assist in the preparation of monthly management accounts, including profit & loss and balance sheet reports.
- Perform weekly bank reconciliations.
- Prepare and submit compliance reports, such as VAT returns.
- Maintain the chart of accounts and ensure the accounting software is up to date.
- Act as the first point of contact for visitors and callers, ensuring a professional and welcoming impression.
- Manage the main switchboard, efficiently directing calls to the appropriate account managers or departments.
- Oversee the general cleanliness, organization, and supplies for the office and common areas.
- Provide general administrative support to the team, including mailing, filing, and scheduling.
- Conduct regular and periodic stock counts of all high-value production materials and finished goods.
- Maintain the company’s fixed asset register, recording acquisitions, disposals, and depreciation.
- Liaise with the production manager to monitor stock levels and flag potential shortages.
- Ensure the accuracy of the asset register for insurance and auditing purposes.
Requirements
- Accounting qualification (diploma/degree)
- At least 1 year experience
Salary
350-500 depending o…
How to Apply
To apply, please visit: optimizehire.org
Frequently Asked Questions
What qualifications or certifications are typically required for a Finance and Admin Assistant role in Zimbabwe?
Most employers require at least a National Certificate in Accounting, Business Administration, or a related field from a ZIMSEC-accredited institution, or a diploma from a college such as ZOU or MSU. Professional certifications like ACCA Foundation Level, CIMA Certificate, or ICB qualifications are increasingly valued, especially in larger firms or NGOs operating in Harare and Bulawayo.
What does a typical day look like for a Finance and Admin Assistant in Zimbabwe?
Daily tasks include processing payments, maintaining petty cash records, reconciling bank statements, filing invoices, supporting payroll preparation, and managing office supplies and correspondence. You’ll often use Excel extensively and may handle basic SAGE Pastel or QuickBooks entries — accuracy and confidentiality are consistently emphasised across sectors including mining support services, NGOs, and SMEs.
How does the local work culture in Zimbabwe shape expectations for this role?
Punctuality, respect for hierarchy, and strong interpersonal communication are highly valued — especially when liaising with finance managers, auditors, or donor representatives. Employers expect discretion with financial data and adaptability to frequent system updates or policy changes driven by RBZ regulations or new tax guidelines from ZIMRA.
What realistic career progression paths exist after working as a Finance and Admin Assistant in Zimbabwe?
With experience and further study (e.g., ACCA, CIMA, or a degree), many progress to roles like Finance Officer, Accounts Executive, or Admin Manager — particularly within NGOs, parastatals, or growing private sector firms. Some transition into internal audit support or procurement coordination, especially where employers sponsor professional development aligned with national skills frameworks.
What benefits can I realistically expect in a full-time Finance and Admin Assistant role in Zimbabwe?
Standard benefits usually include 22–30 days of annual leave, statutory sick leave, and access to a medical aid scheme — though coverage depth varies significantly between corporates, NGOs, and SMEs. Pension contributions are typically made under the NSSA framework, and some employers offer transport or housing allowances, especially in urban centres like Harare or Mutare.