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Equals Solutions is a FinTech company that provides digital consumer credit management solutions to institutions. The company offers a comprehensive set of automated, insight-driven services to help financial institutions achieve the digital transformation of the consumer credit management journey. Applications are invited from suitably qualified and experienced persons for the Executive Assistant post.
Job Summary
- Employer: EQUALS
- Job Type: Full-time
- Location: Harare, Zimbabwe
- Category: Administrative
- Closing Date: 2026-09-25
Key Responsibilities
- Executive Coordination & Administrative Support – Managing executive calendars, meetings, and travel logistics; preparing agendas and accurately recording minutes; tracking action items through to completion; and maintaining strategic dashboards that give leadership visibility on key objectives and deadlines.
- Performance Management Support – Maintaining accurate performance management records and ensuring review timelines are adhered to; providing administrative support throughout evaluation cycles; and helping promote a culture of accountability and continuous feedback across the organisation.
- Staff Engagement & Activities – Supporting the coordination of staff functions, team-building activities, and company events; supporting the onboarding of new employees; assisting HR with administrative tasks; and helping organise corporate social responsibility and community engagement initiatives.
Requirements
- A degree in Office Administration, Business Administration, or a related field, with at least 2 years’ relevant administrative experience and a valid Class 4 driving license.
- Prior exposure to the FinTech or IT sector is a distinct advantage, with an appreciation for the pace and demands of a technology-driven business environment.
- Strong organisational, time-management, and communication skills, with keen attention to detail and effective problem-solving abilities.
- Able to work independently with minimal supervision, exercise sound judgment, and handle confidential information with discretion.
- Self-motivated, trustworthy, and personable, with strong interpersonal skills that foster positive relationships and collaboration.
How to Apply
Apply by email: hr@equals.co.zw
Frequently Asked Questions
What qualifications or education do I need to become an Executive Assistant in Zimbabwe?
Most employers require a diploma or degree in Business Administration, Secretarial Studies, or Office Management from institutions like Harare Polytechnic or University of Zimbabwe. Professional certifications such as CPS or IPMZ are highly valued. Strong proficiency in Microsoft Office and excellent English communication skills are essential.
What are the typical day-to-day responsibilities of an Executive Assistant in Zimbabwe?
You will manage your executive's calendar, schedule meetings, handle correspondence, and coordinate travel arrangements including local and regional trips. You may also prepare reports, take minutes at board meetings, and liaise with government offices for permits or clearances. Discretion and professionalism are critical when handling confidential information.
How does workplace culture affect Executive Assistants in Zimbabwe?
Respect for hierarchy is important; you must demonstrate deference to senior leadership while maintaining assertiveness in your role. Punctuality and presentability matter significantly, as you represent your executive to stakeholders. Building strong relationships across departments and with external partners is essential for success.
What career progression opportunities exist for Executive Assistants in Zimbabwe?
With experience, you can advance to Personal Assistant for C-suite executives, Office Manager, or Operations Coordinator roles. Some transition into HR administration or project management positions. Further studies in management or obtaining an MBA can open doors to senior administrative leadership.
What benefits should I expect as an Executive Assistant in Zimbabwe?
Benefits vary by employer but typically include annual leave of 21-30 days, medical aid coverage, and pension contributions through NSSA or private schemes. Larger corporations and NGOs often offer better packages than small businesses. Some employers provide transport allowances or fuel benefits due to commuting challenges.
How do I apply for Executive Assistant positions and what do Zimbabwean employers look for?
Apply through online job portals like Classifieds.co.zw, LinkedIn, or directly via company websites and newspaper advertisements. Employers prioritize candidates with proven experience, strong references, and demonstrated reliability. A well-written CV highlighting your organizational skills and a professional cover letter tailored to each application significantly improve your chances.
