Assistant Admin/Finance Officer – UNHCR
UNHCR is mandated to provide international protection and mixed solutions to refugees and asylum seekers in collaboration with host governments and other humanitarian stakeholders.
UNHCR in Zimbabwe provides international protection and mixed solutions for Congolese, Rwandese, Mozambican refugees and asylum seekers. Assistant Admin/Finance Officer will establish and maintain efficient administrative services to support the office operation. He/she acts as advisor to the Head of Office, with authority to discuss problems and seek common ground on which to recommend solutions based on predetermined guidelines provided by higher authority. The incumbent directly supervises general service staff in Admin/Finance.
UNHCR resources in the office are managed in an efficient and cost-effective manner.
UNHCR’s financial rules and regulations, policies and procedures are adhered to.
UNHCR’s local cash is safeguarded
Monitor the day-to-day personnel and administrative operations of the office;
Contribute to providing a healthy and respectful working environment, free from hazard or security risks;
Assist with the implementation of processes and procedures to improve and strengthen internal controls in line with UNHCR rules and regulations;
Participate in the physical verification of UNHCR property plant and equipment;
Contribute to the process to determine the country’s administrative budget;
Conduct regular checks of petty cash and cash accounts.
Control and check the monthly accounts and various administrative activities, in order to verify and certify disbursements are in accordance with the administrative budget and UNHCR’s Financial Rules;
Assist with monitoring local compliance with UNHCR’s policies and processes for cash management, requesting support and guidance when required.
Support office-level training on financial matters.
Certify that disbursements are in accordance with the administrative budget and UNHCR’s Financial Rules
Approve vouchers, including ABOD and project disbursements;
Prepare financial status reports.
Essential minimum qualifications and professional experience required:
Undergraduate degree (equivalent of a BA/BS) in Accounting, Finance, Public or Business Administration, Economics or related field, OR Undergraduate degree (equivalent of a BA/BS) in another field combined with a professional qualification in accounting or finance (CPA/ACA or equivalent) plus minimum one year of previous job experience in the field of accounting or finance. Graduate degree (equivalent of a Master’s) or Doctorate degree (equivalent of a PhD) may also be accepted.
Excellent computer skills, in particular in MS Office applications
Excellent communication skills.
Knowledge of English and UN working language of the duty station if not English.
Desirable qualifications and competencies.
Professional qualification in accounting or finance (CPA/ACCA or equivalent).
Working experience of at least two years in an intergovernmental organization (United Nations or similar).
Good knowledge of United Nations administrative, human resources and financial rules and procedures.
Working experience with PeopleSoft/Oracle Financial and/or HR modules.
Knowledge of additional UN languages.
NB: Qualified female candidates are encouraged to apply.
Internal Candidates: Applicants should consult the UNHCR Policy and Procedures on Assignment of Locally Recruited Staff (PPAL)) and submit an application letter to the address provided below.
External Candidates: An Application letter, indicating Vacancy Notice No: ZWE/01/2019, together with a personal history form which can be downloaded from the UNHCR website (www.unhcr.org/recruit/p.11 new doc) should be sent to:
UNHCR – Harare
P. O Box 4565
Block 8 Arundel Office Park, Norfolk Road, Mount Pleasant, Harare
Only shortlisted candidates will be contacted for an interview.
NB: UNHCR does not charge any fee at any stage of the recruitment process.