Administrative Officer

Administrative Officer – Harare based

REF: GIZ_GFG_ADM

Tasks and Responsibilities:

In all the tasks the Administrative Office ensures compliance with financial and administrative regulations as per GIZ Processes and Rules (PuR) at any time

• Planning, organising and implementing the office functions of the Good Financial Governance (GFG) Project
• Financial management, such as cash withdrawals, managing the cashbooks and monitoring of the bank account
• Support with travel expense statements of staff and/or partners
• Inventory and procurement, including monitoring of stock and maintaining inventory file
• Filing documents in reference files and electronically
• Compile updates on news publications from the media related to the project
• Creates and regularly maintain an address file of contacts
• Organise administrative and logistical aspects of activities (i.e. missions, meetings, workshops, hotel and ticket reservations, organising transport, etc.)
• Follow up on internal audit recommendations

Qualifications and Requirements:

• Minimum of a bachelor’s degree in Business Administration or a similar field, or the equivalent of a bachelor’s degree in Accounting; an MBA is an added advantage
• At least 3 years’ professional experience in a comparable position in an international development organization
• Broad Experience in office management and administration
• Experience of working at GIZ is an added advantage

Knowledge, additional competences:

• Fluency in English, written and oral;
• Excellent numerical skills
• Good working knowledge of ICT (related software, telephone, fax, email, internet, etc.) and computer applications, e.g. MS Office and MS Teams
• Good organisational skills and ability to prioritize assignments
• Strong interpersonal and communication skills
• Ability to work effectively in a multicultural and multidisciplinary team
• Must be proactive, adaptable and be a team player with the ability to work to tight deadlines