We are seeking an experienced and results-driven individual to provide comprehensive administrative, coordination, governance, and executive support services to the Principal Nursing Officer, Finance Director, and Medical Director. The role requires a highly organised and professional individual capable of managing high-level administrative functions, supporting strategic initiatives, coordinating meetings, maintaining statutory records, and ensuring efficient communication across departments.
Job Summary
- Type: full-time
- Location: Harare
- Category: Administrative
- Closing Date: 2026-06-25
Key Responsibilities
- Facilitate the renewal and maintenance of clinic registration and licensing documents with relevant regulatory authorities.
- Coordinate and maintain valid practicing certificates for nurses and doctors.
- Process, monitor and maintain doctors’ privileges of access documentation.
- Communicate with doctors, mentors, and internal departments regarding privileges of access and compliance requirements.
- Maintain accurate and up to date personnel records for medical practitioners personal files and records for medical practitioners.
- Capture daily hospital statistics and generate monthly performance reports.
- Prepare monthly revenue report by doctor and patient occupancy reports by ward.
- Support patient records management in line with confidentiality and regulatory requirements.
- Manage executive calendars for the Principal Nursing Officer, Finance Director and Medical Director.
- Prepare reports, correspondence, presentations, and meeting minutes.
- Coordinate travel arrangements and provide relief support to the Managing Director’s Personal Assistant when required
- Raise internal requisitions and facilitate administrative requests.
- Maintain and update the risk register.
- Coordinate clinical audit committee meetings, including the preparation of mortality (death) register
- Facilitate company registrations and statutory filings with relevant authorities
- Maintain and update share registers and statutory documentation
- File and update company documents with relevant authorities.
- Coordinate the signing, filing and safekeeping of corporate legal documents.
- Proofread and support the preparation of financial reports, strategic plans, and related documentation.
- Maintain minute books and attendance registers in line with governance requirements.
- Organise and coordinate meeting venues, logistics, and documentation and stakeholder communication
- Ensure meeting minutes are circulated within seven days of meetings.
- Coordinate Annual General Meetings (AGMs), Extraordinary General Meetings (EGMs), and shareholder meetings.
- Track and follow up on action items from meeting to ensure implementation
Requirements
- 3 Advanced Level passes.
- Degree in Business Administration an added advantage.
- Minimum of 3 years’ relevant administrative experience.
- At least 2 years’ experience supporting senior management executives.
- Excellent written and verbal communication skills.
- Strong interpersonal and stakeholder engagement skills.
- Attention to details and accuracy.
How to Apply
If you meet the stipulated requirements submit your application together with proof of qualifications and experience as one (1) merged PDF to the email below. Applications to arrive no later than 25 June 2026 and should be directed to [email protected].
About the Company
The Avenues Clinic stands as a premier private healthcare provider situated in Harare, Zimbabwe. This institution is distinguished as a Grade A, multidisciplinary hospital, committed to delivering exceptional patient care. It extends a wide spectrum of specialist medical and surgical services, catering to diverse healthcare needs. Operated under Medical Investments Limited (MIL), The Avenues Clinic plays a vital role in advancing private healthcare standards across Zimbabwe.
Zimbabwe's Grade A multidisciplinary hospital offering specialist medical care.
Website: https://avenuesclinic.co.zw/
Frequently Asked Questions
What qualifications and experience are typically required for an Administration Secretary role in Zimbabwe, especially within a clinic environment?
Most employers look for a diploma or degree in Secretarial Studies, Business Administration, or a related field. Practical experience in an administrative or secretarial capacity, particularly within a healthcare or corporate setting, is highly valued. Proficiency in office software and excellent communication skills are also essential.
What are the common day-to-day responsibilities of an Administration Secretary at a clinic like The Avenues Clinic?
Daily tasks typically include managing diaries, scheduling appointments, handling correspondence, and maintaining patient or client records. You would also be responsible for preparing reports, coordinating meetings, and providing general administrative support to ensure smooth clinic operations.
What are the typical work culture and professional expectations for an Administration Secretary in a Zimbabwean clinic environment?
Professionalism, respect for hierarchy, and a strong work ethic are highly valued in Zimbabwean workplaces. You will be expected to be punctual, organized, and maintain a high level of discretion and confidentiality, especially when dealing with sensitive patient information.
What are the realistic career progression opportunities for an Administration Secretary in Zimbabwe?
With experience and further training, an Administration Secretary can progress into roles like Executive Assistant, Office Manager, or even specialized administrative roles within larger organizations. Opportunities for growth often depend on continuous skill development and demonstrating leadership potential.
What typical benefits can an Administration Secretary expect in Zimbabwe, beyond just the basic salary?
Standard benefits often include a basic salary, paid annual leave, and potentially medical aid coverage. Some employers may also offer pension contributions, although these can vary significantly by company policy and industry.
How should I best prepare my application, and what key qualities do Zimbabwean employers look for in an Administration Secretary?
Your application should include a well-structured CV highlighting relevant experience and a cover letter tailored to the specific role. Employers in Zimbabwe seek candidates who are highly organized, detail-oriented, possess strong interpersonal skills, and demonstrate a proactive attitude.