ACCOUNTS PAYABLES OFFICER – Sinapis Investment Holdings

Key Responsibilities

• Receive, register and verify supplier invoices and supporting documents.
• Match invoices against purchase orders, goods received vouchers and approved delivery documentation.
• Confirm invoice accuracy, appropriate authorisation, correct pricing and applicable taxes.
• Follow up on incomplete, disputed or unapproved invoices.
• Capture approved invoices accurately and promptly in the accounting system.
• Prevent duplicate, unsupported or unauthorised invoice processing.
• Prepare supplier payment schedules in line with approved credit terms and cash-flow plans.
• Ensure all payments are supported by complete and approved documentation.
• Verify supplier banking details before processing payments.
• Prioritise electronic payments and minimise cash transactions.
• Submit payment batches for review and approval within established timelines.
• Allocate payments accurately to the relevant supplier accounts and invoices.
• Issue remittance advice to suppliers following payment.
• Reconcile supplier statements to the creditor’s ledger every month.
• Investigate and resolve discrepancies, unallocated payments, credit notes and outstanding invoices.
• Follow up on long-outstanding reconciling items.
• Ensure all creditor reconciliations are completed and reviewed before the monthly reporting deadline.
• Maintain accurate and complete supplier account records.
• Maintain professional relationships with suppliers and respond promptly to account queries.
• Monitor payment due dates and ensure obligations are settled according to agreed terms.
• Identify and support the utilisation of beneficial early-payment discounts, subject to approval and cash availability.
• Escalate overdue accounts, disputed invoices and potential supply interruptions promptly.
• Support the effective management of Days Payable Outstanding without compromising supplier relationships.
• Maintain complete and orderly electronic and physical accounts payable records.
• Ensure compliance with delegated authority limits, procurement procedures and payment controls.
• Support internal and external audits by providing requested schedules and supporting documentation.
• Protect confidential supplier, banking and financial information.
• Identify and report suspected duplicate invoices, irregular transactions or fraudulent payment instructions.
• Support month-end and year-end financial close processes.
• Prepare periodic accounts payable reports and ageing analyses.
• Track outstanding invoices, upcoming payments, creditor balances and unresolved queries.
• Identify payment-processing bottlenecks and recommend corrective action.
• Support the automation of invoice processing, approvals and supplier payments.
• Provide accurate accounts payable information for cash-flow forecasting and management reporting.

Requirements

• Diploma or degree in Accounting, Finance, Business Administration or a related discipline.
• Studying towards a recognised professional accounting qualification would be an advantage.
• At least two years’ relevant experience in accounts payable, creditors administration or a similar finance role.
• Experience using accounting or enterprise resource planning systems.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Working knowledge of creditor reconciliations, invoice processing, taxation and payment controls.

Salary

$600

How to Apply