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5 years ago
To receive, prepare and dispatch stock or inventory items from the main warehouse to different locations/sites for a purpose or as requested by different requestors or departments.
Duties And Responsibilities
Your Contribution – Key Responsibilities.
• Receives requests/orders from individuals and departments within PSH.
• Dispatches goods in QBE as necessary and in accordance with standard operating procedures at all times and coordinates the loading offloading of inventory and commodities (manual or equipment).
• Conducts physical inspection on goods before issuing.
• Ensures consignments are packed, labelled, and loaded before delivery to their destinations.
• Prepares delivery notes, asset movement notes, order forms and all requisitions for every dispatch made from the main warehouse.
• Checks the quantity, quality and expiry dates on all issues made.
• Handles and issues out requests for packaging materials to the packaging section.
• Handles the issuing of all condom samples to MCAZ quarterly, for analysis.
• Handles all outgoing consignment notes of all courier services.
• Updates projects requestors with information on their stock balances and/ stock-outs.
• Always receives goods from suppliers in QBE and accordance with standard operating procedures and coordinates the offloading and loading of inventory and commodities (manual or equipment).
• Counts, weighs, or measures items of incoming shipments in order to verify information against invoice.
• Checks that goods received are in accordance with what was ordered by comparing delivery notes/invoices from supplier with local purchase orders or market lists, s d-notes, bill of lading, airway bills and other records daily.
• Examines incoming shipment to ensure they meet ordered descriptions and quantities.
• Investigates and resolves situations where items received are not corresponding to the documentation.
• Generates monthly reports as assigned to enable replenishment of supplies.
• Fills out all consignments notes and ensure timely forwarding to Finance department for payment purposes
• Facilitates asset tagging by alerting the Asset team on new received assets.
• Prepares Assets Report bi-monthly for onward submission.
• Advise user departments timely (daily) through email, on status of their requests.
• Files all receiving related documents and ensures security of the same.
• Issues both product and promotional materials stocks on QBE and generates system Delivery notes.
• Replenishes individual Sales staff accounts in AXIMOS system to facilitate sales through Mobile DAS.
• Receives all goods and stocks in the system and generates GRNs.
• Facilitates costing for all donated commodities before posting on QBE.
• Advises procurement of any Purchase Order changes to be done (amending descriptions, unit of measures, quantities, and extras).
• Acts as the focal person for First Aid Team and recommends on issues such as training.
• Advises on health and safety issues that need attention in the warehouse.
• Monitors and ensures that the required labelling and packaging standards are followed upon delivery.
• Verifies expiry dates for commodities received in line with the organisational policy.
• Ensures that goods that have failed quality inspection are separated and facilitates returning them to the supplier.
• Assemblies’ consignments for collection by Courier services.
• Fills out all consignments notes and ensure timely forwarding to Finance department for payment purposes
• Generates monthly reports as assigned to enable replenishment of supplies.
• Assemblies’ consignments for collection by Courier services.
• Ensures that cold chain and general medicals are delivered as per agreed delivery standards.
Qualifications And Experience
What are we looking for?
• 5 Ordinary levels
• Diploma in Stores Management, Purchasing and Supply Management or equivalent
• At least 3 years’ warehouse experience
• Driver’s License an added advantage
Job Summary
More Information
- Job Application Details How To Apply How to apply? In return, PSH offers competitive remuneration, commensurate with qualifications and experience. PSH is an equal opportunity employer and encourages applications from qualified individuals regardless of gender identity or expression, race, religion, national origin or disability. All interested candidates are encouraged to follow the following steps when applying: Step 1: Complete the Application for the position you wish to apply for (Under view more information about the job) Step 2: Send your updated CVs to [email protected] All Applications should be shared not later than January 20, 2022. Please note that applications will be reviewed on a rolling basis and only shortlisted candidates will be contacted