SECRETARY – Civil Aviation Authority of Zimbabwe (CAAZ) 99 views

Reporting to the Aviation Training Academy of Zimbabwe Manager.

Job Purpose

To maintain smooth secretarial and administrative services for the Aviation Training Academy of Zimbabwe

DUTIES

Providing secretarial and administrative services to the Manager’s Office in order to achieve the Academy’s strategic objectives
Preparing certificates, letters, memos, minutes, reports, presentations and attending to email
Facilitating prompt transmission of information within and outside the department through effective management of oral and written communication
Managing the Department’s Electronic and manual records so that they are safely kept and are easy to reference and retrieve to enable speedy processing of information
Courteously receiving and directing clients who require services from the Manager’s Office in order to ensure that they are timeously attended
Organising meetings, conferences, and workshops including travel arrangements

REQUIREMENTS

5 O levels including English Language
Diploma in Secretarial Studies or Office Administration
At least 2 years working experience

Skills and Competencies

High Computer literacy
Good Public relations
Excellent verbal and written communication skills
Well groomed
Secretarial Etiquette
Excellent organisational and time management skills