COMPANY SECRETARY

VACANCY: 
The Company Secretary is the primary advisor to the Board of Directors on corporate governance and directorial duties. They handle conflicts of interest, manage shareholder and stakeholder interests, and comply with relevant codes. Additionally, they provide secretarial services and oversee legal, regulatory, and compliance matters for the group. The role reports to the CEO and Board Chairman of Chemplex Corporation Limited.
The role will be on a five (5) year fixed term contract renewable once based on performance.

KEY JOB FUNCTIONS
⦁ Provides secretarial services to the Board and its Committees, including convening and preparing for meetings, drafting minutes and resolutions, and ensuring their implementation.
⦁ Effectively coordinating all Board activities and meetings, including the training and induction of new Board members.
⦁ Providing the Board and its committees with all requisite information, support, and advice to ensure that they effectively discharge their duties.
⦁ Providing sound legal advice to the Board, management, and staff on matters of corporate law and ethics in compliance with good corporate governance principles and all relevant/applicable statutes.
⦁ Maintaining the corporate governance framework and practices to ensure compliance across the Group.
⦁ Managing the process of outsourcing external legal services and giving appropriate legal instructions and adequate legal briefing to the appropriate external legal firms.
⦁ Overseeing the drafting and maintenance of all legal documentation to ensure that the interests of the Company and the Group are adequately protected or safeguarded in various aspects and in all litigation.
⦁ Ensures compliance with statutory regulations by maintaining a robust system for record-keeping of legal documents, agreements, contracts, and timely submission of returns to regulatory bodies while also safeguarding their custody.
⦁ Ensuring that the Board members are collectively and individually evaluated annually.
⦁ Assisting the Chairperson of the Board and Committees in drafting yearly work plans.
⦁ Reviewing and/ or ensuring the review of the Company and the Group’s agreements, contracts, and leases.
⦁ Ensuring compliance with legal and regulatory requirements, advising on corporate governance matters, facilitating communication between board members, and assisting in the implementation of board decisions.
⦁ Ensuring that the Board charters and terms of reference of the Board and its committees are kept up to date.
⦁ Ensuring effective implementation, tracking, and reporting on all Board resolutions; drafting and compiling relevant reports (e.g., Director’s Report) for input into the Company’s Annual Report.

QUALIFICATION & EXPERIENCE
⦁ A Bachelor of Laws (LLB) degree/Cbartered Accountant/CIS.
⦁ A Master of Laws in corporate law or other relevant area (LLM, MBA, MBL) an added advantage.
⦁ At least five (5) years legal experience.
⦁ Effective communication and presentation skills to convey operational issues to stakeholders.
⦁ Knowledge of ISO 9001, ISO 14001 and ISO 45001 standards
Persons with disability and female candidates are encouraged to apply.