Job Expired
DUTIES AND RESPONSIBILITY
- Assist departments with the development of new document categories and fields for storage; work with the Records Management Supervisor to determine departmental records needs; provide assistance in preparing documents for scanning.
- Provide assistance in the transportation of boxed documents from ZACC Records Centre for storage; organise and number boxes; maintain inventory in storage. Collect sort, prepare and scan documents; label and enter documents into the computer system; prepare files and forv/ard documents for recycling and/or shredding.
- Converts documents to various formats: assist in transferring data between systems.
- Provide post-scanning quality assurance to ensure batches are complete, accurate, and of high quality.
- Maintain scanning equipment by running calibration tests and basic cleaning; set up scanners for use; select appropriate settings for scanning; Troubleshoot scanner functions when required.
- Maintain files of official record documents; file and label documents for permanent storage in vault; communicate and coordinate needs with departments
- Ensure documents are archived and properly located; maintain confidentiality.
- Serve as an alternate receptionist; operate a telephone switchboard.
- Provide backup to the Records Management Supervisor, as required.
- Work on special projects, as assigned.
QUALIFICATIONS, EXPERIENCE ANDATTRIBUTES
- HND/Diploma in Records Management or tertiary qualifications in a field relevant to the key responsibilities desirable.
- Degree in Records Management will be an added advantage
- Must have working knowledge of record management systems for at least five years
- Must be highly professional, assertive and innovative
- Manage time effectively, efficiently and meet deadlines.
- Possess good negotiation and interpersonal skills
- High level of integrity
More Information
- Job Application Details Applications must be accompanied by detailed CV with contact details and certified copies of National ID Card, Birth Certificate, academic and professional certificates. Deadline of Applications: 16/09/2022
- This job has expired!
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