RECORDS AND INFORMATION OFFICERS – ZIMBABWE ANTI-CORRUPTION COMMISSION 206 views

DUTIES AND RESPONSIBILITY

1. Assist departments with the development of new document categories and fields for storage; work with the Records Management Supervisor to determine departmental records needs; provide assistance in preparing documents for scanning.
2. Provide assistance in the transportation of boxed documents from ZACC Records Centre for storage; organise and number boxes; maintain inventory in storage. Collect sort, prepare and scan documents; label and enter documents into the computer system; prepare files and forv/ard documents for recycling and/or shredding.
3. Converts documents to various formats: assist in transferring data between systems.
4. Provide post-scanning quality assurance to ensure batches are complete, accurate, and of high quality.
5. Maintain scanning equipment by running calibration tests and basic cleaning; set up scanners for use; select appropriate settings for scanning; Troubleshoot scanner functions when required.
6. Maintain files of official record documents; file and label documents for permanent storage in vault; communicate and coordinate needs with departments
7. Ensure documents are archived and properly located; maintain confidentiality.
8. Serve as an alternate receptionist; operate a telephone switchboard.
9. Provide backup to the Records Management Supervisor, as required.
10. Work on special projects, as assigned.

QUALIFICATIONS, EXPERIENCE ANDATTRIBUTES

1. HND/Diploma in Records Management or tertiary qualifications in a field relevant to the key responsibilities desirable.
2. Degree in Records Management will be an added advantage
3. Must have working knowledge of record management systems for at least five years
4. Must be highly professional, assertive and innovative
5. Manage time effectively, efficiently and meet deadlines.
6. Possess good negotiation and interpersonal skills
7. High level of integrity