Program Assistant 1592 views

Program Assistant

Duties and responsibilities:

• Coordinate compilation of consolidated work-plans and compilation of reports for timely submission
• Support the Program team with pre-planning, organization and management of trainings/workshops
• Make travel arrangements for Program team, including requisition generation.
• Provide administrative support to the Program team as well as to the Program Manager and Directors as necessary

• Manage and schedule appointments and meetings as relevant
• Develop and maintain weekly/monthly/quarterly Program team calendar
• Schedule routine Program team meetings; maintain minutes and ensure follow up on action items arising from minutes
• Maintain effective electronic filing and retrieval systems for Program correspondence Manage all printing and photocopying assignments, development and reproduction of documents for the Program department.

• Perform any other duties as assigned.
  Knowledge, skills and abilities:
• Ability to work with limited supervision
  Well-developed computer skills, including knowledge of Microsoft office products
  Excellent written, oral, interpersonal and organization skills.
  Excellent report writing skills

Qualifications and requirements:

• Bachelor’s degree in social science/administration/Health sciences from a recognized university
• A minimum of 1-year relevant working experience
• Experience in office administration is an added advantage
• Experience with large complex organization is required, familiarity with international NGOs preferred
• Demonstrated success in multicultural environments is required

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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