Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within. Now, and for the future.
Mercy Corps in Zimbabwe has been leading on innovative programming focusing on evidence-based solutions that have lasting impact and build resilience. Resilience building is an agency priority and involves using a systemsbased approach that builds on proven solutions, accesses new ideas and information, and integrates multiple sectors and partnerships to strengthen food security and livelihoods, economic development and climate change adaptation.
Duties And Responsibilities
General Position Summary
The Procurement Assistant is responsible for facilitating the procurement aspects of Mercy Corps’ logistic operation. Working closely with Program, Administration, Finance and Logistics the Procurement Assistant is instrumental in supporting program activities through his/her services.
Essential Job Responsibilities
PROGRAM MANAGEMENT • Daily coordination of MC procurement activities.
• Update On-going PR Master list with all assigned purchase requests
• Has a full understanding of procurement policies and processes
• Assist staff by printing Purchase Requests (PRs) in coordination with Operations Manager; ensuring that PR is given to originator for appropriate signatures
• Collects quotations and bids from the market for PR-s as assigned by manager – as per Mercy Corps standards and formats.
mercycorps.org
• Interact with Suppliers during collection of quotations – explain Mercy Corps processes and ensure that suppliers will use the provided forms.
• Raise Payment Request for all advance payments to suppliers who insist on cash upfront.
• Interact with vendors, in coordination with Operations Manager; coordinating with Finance department to ensure payments are facilitated in a timely manner
• Ensure fair competition and strictly adhere to MC procurement rules regarding vendor relations
• Prepare the required documentation of supplies and transactions are completed to MC standards.
• Assists procurement and administration management with asset management. Identify assets during the course of procurement ensuring that all assets purchased are recorded.
• Ensure goods are received in accordance with Mercy Corps standards
• Assist in developing and updating Project Procurement plan/ Tracker in consultation with program team
• Update completed PR Master list with all assigned PRs.
• Assist by carrying out administration and logistics duties.
• The Procurement Assistant will conduct themselves both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Perform any other duties as may be assigned by the supervisor.
SECURITY
• Ensure compliance with security procedures and policies as determined by country leadership.
ACCOUNTABILITY TO BENEFICIARIES
• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.
Supervisory Responsibility None
Accountability Reports Directly to: Operations Manager
Works Directly with: Program staff and suppliers
Qualifications And Experience
• Bachelor’s degree in Purchasing & Supply Management / Business Administration/ CIPs or equivalent
• Minimum 2 years of working experience in Procurement within an NGO
• A clear understanding of procurement ethics and donor compliance is essential.
• Ability to interact effectively with suppliers
• Valid class 4 driver’s license will be an added advantage. • Good oral and written English skills.
• Good computer skills on MS Office programs, especially in MS Excel.
• A demonstrated ability to multi-task and process information into action as to not delay program activities
Success Factors
• Conscientious with an excellent sense of judgment
• Ability to work simultaneously on multiple tasks
• Willingness and ability to work effectively with a wide variety of people
• Excellent interpersonal skills
• Ability to work as part of a team and coordinate with project personnel
• Good spoken and written English
• Computer literate and strong organizational skills.
Ethics and Integrity
All Mercy Corps staff are expected to behave ethically and demonstrate highest integrity in their professional and personal life. Mercy Corps has zero tolerance to any form of fraud, corruption, abuse, harassment or exploitation. Any breach of our policies or misconduct will lead to a disciplinary action or may lead to termination.
Job Summary
More Information
- Job Application Details How To Apply All applications to be sent to [email protected] on or before the 10th of August 2021. Applications should be clearly marked with the position applied for in the email subject line. Mercy Corps is an equal opportunity organization and encourages both female and male candidates to apply. Only short listed candidates will be contacted. Shortlisting will proceed as applications are received.