Procurement and Logistics Assistant- Africaid 164 views

Job Summary

About

Africaid is a community organisation which through its Zvandiri programme, integrates community prevention, treatment, care and support for children, adolescents and young people living with HIV. Works with the Ministry of Health and Child Care (MOHCC) and National AIDS Council in implementing these interventions with funding from USAID, Zim-TTECH, UNICEF, ELMA, READY+, Maruva Trust and ZACH.

Position summary
The Administration Assistant’s role is a key position with very huge demands at any given time hence the person should be a team player who achieves balance in their life and grow the enthusiasm of fellow employees for the global achievement of the organisational set goals and objectives.

Duties And Responsibilities

Job description

The Procurement and Logistics Assistant will be responsible for assisting the Procurement and Logistics Officer in developing and maintaining a coordinated approach towards procurement and contract management in compliance with all statutes and regulations so as Africaid’s policies and procedures pertaining to these areas. Seeking value for money , relationship and performance management of suppliers and offering advice on all areas of the organisation’s purchasing and contract activity. To also assist with fleet management. She/He will support the Procurement and Logistics Officer in her/his day-to-day execution of the mandate. Also responsible for the following amongst other things; Procurement – Assist the Procurement Officer with requisition of quotations, correspondence, and evaluations for all Africaid’s local procurements, strictly in accordance with best procurement practices, and Africaid’s policies and procedures, Periodic updating of the suppliers list with guidance from the Procurement and Logistics Officer. Prepare procurement packages for final payment for forward submission to the Procurement and Logistics Officer. Asset Management – Conduct periodic asset count and tagging of assets and to ensure the safeguarding of assets, Update the asset register and insurance schedule whenever there is a new asset in liaison with the Procurement and Logistics Officer. Fleet Management – Monitor and track fuel usage, Prepare fuel reconciliations, fuel requests, and submit to Procurement and Logistics Officer for verification and fuel issuance, Attend to vehicle services requests as instructed by the Procurement and Logistics Officer. Follow up, checking and filing of log sheets and vehicle maintenance reports. Prepare monthly vehicle servicing and log sheets reports Procurement and Logistics Officer Administration – Coordinating office activities and operations to secure efficiency and compliance to Africaid’s policies, Keep stock of office supplies Supervising administrative staff and dividing responsibilities to ensure optimum performance. Asset management from tagging, movement, verification and disposal.

Qualifications And Experience

The Procurement and Logistics Assistant : Bachelors in Supply Chain Management or similar qualification; Chartered Institute of Purchasing and Supply (CIPS) or Chartered Institute of Logistics and Transport (CILT) Certificate is an added advantage; One to two year working experience in an NGO environment or similar set up is required; Knowledge of national public procurement and international organizations procurement regulations and procedures; Computer literate and proficiency in Microsoft Office packages; pastel and sage knowledge is an added advantage. Capabilities to communicate, negotiate, analyse, plan and present relevant reports on procurement; Proficiency in English Language; Valid and Clean Class 4 driver’s license.