Our client is seeking a Personal Assistant to provide high-level support to the CEO, ensuring smooth coordination of personal, administrative, and travel activities. The role requires exceptional agility, discretion, and organisational precision. The PA must operate confidently in fast-moving environments, anticipate needs, resolve issues quickly, and physically keep pace with a demanding schedule both locally and internationally. The incumbent will manage complex logistics and maintain consistent professionalism to enable the CEO to perform at maximum efficiency. Male candidates are encouraged to apply.
Job Summary
- Employer: ulendo
- Job Type: Full-time
- Location: Harare, Zimbabwe
- Category: Administrative
- Salary: USD$1,400gross
- Closing Date: 2026-09-18
Key Responsibilities
- Manage all travel arrangements, including booking and adjusting flights, hotels, visas, insurance.
- Coordinate directly with airlines, hotels, embassies and drivers to ensure seamless movement.
- Anticipate and resolve logistical issues quickly, handling last-minute changes with calm efficiency.
- Meet or arrange trusted pick-ups for the executive at airports worldwide and accompany them on trips when required, managing bags, documents, and real-time logistics.
- Oversee the executive’s personal and professional diary, appointments, and reminders.
- Handle personal errands, bookings, household coordination, and ad-hoc requests with discretion.
- Maintain organised records of expenses, itineraries, bookings, and contacts.
- Uphold strict confidentiality and remain reachable outside standard hours when travel or urgent matters demand it.
- Prepare professional presentations, proposals, reports, and briefing notes with clear structure and accurate content.
- Draft correspondence and documentation on behalf of the executive.
Requirements
- A relevant diploma or degree in Business Administration, Hospitality, or a related field is an advantage.
- Prior experience as a personal assistant, concierge, or travel coordinator, ideally to an executive.
- A valid passport and eligibility to travel internationally without restriction.
- A valid driver’s licence is required.
- Proven experience arranging international travel, visas, and vehicle hire across different Countries. Must be able to travel at a moment’s notice, including on domestic or international trips, as this is a core requirement of the role.
- Comfortable working with online booking platforms, travel portals, and basic office software, including Microsoft Word and PowerPoint for preparing proposals and presentations.
- Well spoken, articulate, and comfortable communicating professionally with executives, clients, and visitors at all times.
Salary
USD$1,400gross
How to Apply
To apply, please visit: ulendo.co.zw
Frequently Asked Questions
What qualifications and certifications are typically required for this role?
A degree in Business Administration, Secretarial Studies, or a related field is generally expected. Proficiency in Microsoft Office and a professional certification in office management are highly valued by Zimbabwean employers.
What are the common day-to-day responsibilities of a PA to the CEO?
Key tasks include managing the CEO's calendar, coordinating high-level meetings, and handling confidential correspondence. You will also act as the primary point of contact between the executive office and internal or external stakeholders.
What is the typical work culture and expectation for executive assistants in Zimbabwe?
The culture often emphasizes high levels of formality, discretion, and a strong respect for hierarchy. You should expect a fast-paced environment where flexibility and the ability to handle urgent requests are essential.
What are the realistic career progression paths for this position?
Experienced PAs can transition into roles such as Office Manager, Executive Administrator, or Operations Manager. Some may also move into specialized corporate governance or project management roles within the organization.
What benefits are commonly offered for administrative roles in Zimbabwe?
Standard packages typically include medical aid, a pension scheme, and statutory annual leave. Some employers may also provide a travel allowance or performance-based bonuses depending on the contract.
What do Zimbabwean employers look for most during the application process?
Employers prioritize candidates with exceptional communication skills and a proven track record of reliability. A polished professional image and strong references from previous executive-level supervisors are critical.
