Operations Intern – International Rescue Committee Zimbabwe 1528 views

Deadline: 7 June 2019

Location: Harare Office
Hire duration: 12 months

Are you looking for an internship? International Rescue Committee is inviting applications for internship for those studying towards Purchasing and Supply Management / Transport and Logistics Management to apply.

Responsibilities

Front Office Management: Monitoring use of telephones in the office and ensuring that non IRC costs are recovered; Answering the telephone and the intercom as per procedures- professionally and courteously; Attend to all visitors and direct then as appropriate; Ensure that the flow of visitors coming to IRC is managed – with proper controls in place; Manage external correspondence and mail, directing to the appropriate member of staff, and recording issue/ receipt as appropriate; Undertake general secretarial duties and taking down minutes as requested.

Warehousing or Stores Management: Receive all the items procured by IRC as per procedure in liaison with the Driver Logistician; Maintain an efficient and secure storage system/location for IRC Zimbabwe in. This includes use of bin cards, stock or inventories re-order points; Ensuring maximum replenishment of all stocks, this includes printer cartridges, office supplies i.e. detergents, teas and stationery; Procedural issuing of stores items as needed; Undertake monthly stock counts in conjunction with finance; Issuing waybills when property and assets are moved from one office to another.

Month end reporting Procedures: Assist with Procurement reports through updating status of all transactions; Assist with Transport reports, ensuring all vehicles are refilled by the last day of the month; Monitoring and tracking assets movement and updating Asset Register.

General Office Administration: Ensure general cleanliness of the whole office; Assist with the general procurement function in seeking quotations and suppliers’ list; Procurement filing assistance; Fleet management filing assistance.

Required Qualifications
Studying towards Purchasing and Supply Management, Transport and Logistics Management with some experience in the NGO sector in Purchasing and Supply; At least 2 Advanced Level passes; At least 5 Ordinary Level passes including Mathematics and English