Human Resources & Administrative Officer
A young and vibrant grassroots organisation seeks to hire a Human Resources & Administrative Officer (HR&A Officer) to be based in Harare. The Human Resources & Administration (HR&A) Officer will lead, direct and manage the day-to-day Human Resources and Administrative activities of the Organisation. S/he will provide oversight and guidance to the development and monitoring of processes related to recruitment and retention, compliance, compensation, benefits, training and development; as well as preside over administrative functions. The HR&A Officer will provide strategic guidance on HR to Executive Management.
Duties And Responsibilities
Reporting to, and with input from the Executive Director, the HR&A Officer’s duties and responsibilities include, but are not limited to:-
Recruitment and Retention:
Developing and overseeing recruitment processes.
Creating job advertisements prior to posting, screening CVs, conducting telephone screenings, coordinating interview teams, participating in interviewing candidates and ensuring that documentation is collected and recorded/filed.
Overseeing all labour engagement for the Organisation and managing the new hire orientation and exit process.
Compliance and Record Keeping:
Annually reviewing the Personnel Handbook, recommending amendments needed due to changes in local conditions or labour laws.
Managing timesheets for the office, ensuring timely submission, approval, accuracy, and filing.
Compensation and Benefits:
Monitoring compensation – ensuring internal equity & compliance and benefits.
Facilitating job analysis and updating job descriptions.
Payroll and Budget:
Coordinating with the Finance Department in the preparation of monthly Payroll.
Advising the Executive Director on appropriate staffing levels and assisting in budget preparation.
Reviewing employee final payments for accuracy and compliance with labour laws.
Handling all administrative functions in the Organisation, which include but are not limited to……………….
Supervising all travel and hotel arrangements for staff and visitors, including visas and work permits where applicable.
Training, Development and Performance Maintenance:
Evaluating the need for employee training and development and making recommendations.
Overseeing the coordination and implementation of annual performance reviews.
Working with executive management to resolve employee relations issues pragmatically.
Investigating employee relations issues &working to ensure human resources related decisions are consistent and fair.
Qualifications And Experience
a) Level of Education/Academic Qualification
Minimum of a Bachelor’s Degree in Human Resources Management, Business Administration or related discipline, or equivalent combination of education and experience.
(b) Relevant Work Experience
Minimum of 5 years experience in the fields of human resources and administration.
(c) Other Competencies/Abilities/Skills Required
Must be familiar with local laws and regulations governing Human Resources.
Ability to work with Executive Management to assess complex issues pragmatically.
Ability to define problems, establish facts, analyse situations and make decisions.
Excellent communication skills.
Ability to interact with employees at various levels.
Strong understanding of confidentiality as it relates to Human Resources.
Proficient in MS Office, including Word, Excel and Outlook.
How To Apply
Application Instructions: Applicants should submit the following application materials: CV, cover letter and 3 traceable professional references to [email protected]