Finance and Administrative Assistant 904 views

Specific Duties

Overall management of the Finance & Administration within the organisation; Disbursement of project activity funds; Capturing of vouchers into accounting package; Budget preparation and tracking; Maintain electronic sub grant financial files; Data capturing into Pastel; Bank reconciliation; Budget preparation; Keeping records of account payables and receivables; Ensure that purchasing and procurement is done as per procurement procedures and meet donor specific requirements; Implement administrative and management policies and procedures; provide support in reviewing the standard operating procedures; Tracking all payments so that they are timely done and have track records; ensuring that expenditure is line with approved budgets, Efficient and effective oversight of all project funds, including supervising financial systems and procedures; Produce timely, quality, and accurate financial reports, including preparation of monthly financial reports; provide support for audit processes.

Qualifications, skills and experience required

A Diploma in accounting from a reputable institution; Ability to act and operate independently with minimum supervision; Strong command of computer programming, specifically Microsoft office, particularly Excel; Possess strong oral and written communication skills and be able to establish and maintain good relationships with colleagues and partners; Ability to work to strict deadlines, coordinate and compile information from various sources; Have at least 2 years experience in a similar role in the NGO sector with excellent training and communication skills.