Finance and Administration Assistant 245 views

Background

CIRAD is a French Research Institution working in Zimbabwe since 1992. Its mandate is to contribute to poverty alleviation, food security, and integrated management of natural resources, for the benefit of sustainable development and global public goods in Southern countries and in French overseas regions. CIRAD is promoting innovative Research for Development, in partnership with various stakeholders: research centres and universities, professional (farmer) organizations and the private sector, local authorities and NGOs, and funding agencies. Training and capacity building are a major part of CIRAD collaborative activities conducted through extended networks, projects and consortiums in more than 40 countries in Africa, Asia and Latin America. CIRAD Zimbabwe is located in Belgravia Harare, 6 Lanark Road.

The position

CIRAD is seeking an enthusiastic and experienced Finance and Administration Assistant to be based at its office in Harare reporting directly to the CIRAD representative in Zimbabwe.

Responsibilities

Under the supervision of Cirad Zimbabwe Finance Officer will include but not only: Providing comprehensive support in matters of supplier payments, expenditure justification compilation, financial information compilation to facilitate accounting and financial reporting; Assisting with the various audits of the Cirad records, working with external and internal auditors; Assisting in the implementation of Cirad Projects in Zimbabwe and worldwide; Administering the CIRAD office requirements related to procurement (supplies), filing and archiving, equipment maintenance, travel. This includes – Receiving and verifying quotations and invoices and preparation of documents to initiate transactions following international procurement procedures, Preparation of purchase and payment requisitions, Maintaining files for all routine/recurrent payments, Processing of payments during workshops and clearing acquittals for field missions, Organising CIRAD’s logistics (vehicle maintenance, logbooks, insurance, fuel records…), Facilitation of importation / exportation procedures; Follow-up of Cirad project activities – calendar of activities and field missions to inform cash flow management; Receiving, screening business communications, attaching background information; Answering a multi line phone system and welcoming all Cirad visitors; Receiving phone calls, in French as well as in English, and reporting to CIRAD Representative.