Background
CIRAD is a French Research Institution working in Zimbabwe since 1992. Its mandate is to contribute to poverty alleviation, food security, and integrated management of natural resources, for the benefit of sustainable development and global public goods in Southern countries and in French overseas regions. CIRAD is promoting innovative Research for Development, in partnership with various stakeholders: research centres and universities, professional (farmer) organizations and the private sector, local authorities and NGOs, and funding agencies. Training and capacity building are a major part of CIRAD collaborative activities conducted through extended networks, projects and consortiums in more than 40 countries in Africa, Asia and Latin America. CIRAD Zimbabwe is located in Belgravia Harare, 6 Lanark Road.
The position
CIRAD is seeking an enthusiastic and experienced Finance and Administration Assistant to be based at its office in Harare reporting directly to the CIRAD representative in Zimbabwe.
Responsibilities
Under the supervision of Cirad Zimbabwe Finance Officer will include but not only: Providing comprehensive support in matters of supplier payments, expenditure justification compilation, financial information compilation to facilitate accounting and financial reporting; Assisting with the various audits of the Cirad records, working with external and internal auditors; Assisting in the implementation of Cirad Projects in Zimbabwe and worldwide; Administering the CIRAD office requirements related to procurement (supplies), filing and archiving, equipment maintenance, travel. This includes – Receiving and verifying quotations and invoices and preparation of documents to initiate transactions following international procurement procedures, Preparation of purchase and payment requisitions, Maintaining files for all routine/recurrent payments, Processing of payments during workshops and clearing acquittals for field missions, Organising CIRAD’s logistics (vehicle maintenance, logbooks, insurance, fuel records…), Facilitation of importation / exportation procedures; Follow-up of Cirad project activities – calendar of activities and field missions to inform cash flow management; Receiving, screening business communications, attaching background information; Answering a multi line phone system and welcoming all Cirad visitors; Receiving phone calls, in French as well as in English, and reporting to CIRAD Representative.
Job Summary
More Information
- Job Application Details Minimum qualification and experience required for this position At least a Bachelor’s degree in Accounting, Finance, Business or a related field; At least five (5) years of experience in a similar position, preferably in an international organization, NGO, research or academic environment with multicultural dimension; Good understanding of accounting procedures and standards; Good judgment, ability to take initiative and work under minimal supervision; Proficiency in Ms-office applications (Excel; Word); Maturity, be well organized, and reliable, have initiative and the ability to work with people of different nationalities and disciplines and under pressure; Knowledge of French is not required, but a plus; Zimbabwean citizenship or permanent residency. The person will have the status of service provider. The contract is for a period of one (1) year renewable every year following the performance and needs of Cirad Zimbabwe with an initial three (3) months’ probation period. The financial conditions are: from USD 750 to USD 1000 monthly based on qualifications and experience. Cirad is offering a collegial working environment. To apply Applicants are invited to send a cover letter illustrating their suitability for the above position against the listed qualifications, competencies, skills together with a detailed curriculum vitae, including names and addresses of three referees. Applications should indicate “Application for a Finance and Administration Assistant - CIRAD ” on their application letters.. All correspondence should be addressed to the Cirad Representative for Zimbabwe, CIRAD, 6 Lanark Road, Belgravia - Harare and submitted via email: [email protected] Contract will start at the end of April 2021 the latest. Only short listed applicants will be contacted. Deadline: 15 March 2021