Job Summary
An exciting position has risen for a Finance and Administration Assistant within our organization. The candidate will be expected to propose, develop donor reports. Will also do financial reporting and control budgeting, budget monitoring, liquidation, cash flow management, office administration. Work with and support the Executive Director and Program Manager.
Duties And Responsibilities
Proposal Development and Donor Reporting
Participate in proposal writing through the development of sound budgets
Provide technical assistance to programme staff in managing project budgets
Assist in the development of a fundraising strategy
Assist in the preparation of donor financial reports according to donor, national and international accounting standards
Financial Reporting and Control
Ensure all staff adhere to financial procedures and policies
Ensure the complete and accurate recording of all transactions
Review all back-up documentation to ensure it complies with organization’s financial procedures and provides a complete audit trail
Update financial control procedures as and when necessary, in consultation with the Finance and Administration Officer
Assist in undertaking regular reviews of the organization’s financial systems to ensure the procedures are continually optimized
Maintain a fixed asset register for the organization
Assist in the preparation of monthly financial management reports for internal and external users
Assist in the preparation of annual financial statements and liaising with external auditors
Provide stakeholders with all information required for organizational level audit
Ensure all donor funds are received, applied and accounted for as per disbursement agreements
Ensure organization complies with taxation regulations
Budgeting and Budget Monitoring
Work with the Finance Officer and program staff to develop the internal budget
Assist with internal budget management process
Liaise with donors to ensure budgets are submitted in accordance with agreement requirements
Assist the Finance Officer with the supervision and consolidation of financial plans, budgets and forecasts prepared by the relevant staff
Liquidity and Cash Flow Management
Ensure all payments to suppliers are made in a timely and accurate manner
Assist in the preparation and running of the monthly payroll
Manage and control cash in hand
Ensure all cash and bank reconciliations are conducted monthly
Internal Staff Capacity Building
Introduce new staff to finance and admin procedures
Hold workshops with staff to maintain a high level of understanding and compliance with financial and admin procedures
Ensure Efficient and Effective Office Administration
Line management of finance interns, including regular line management meetings, setting targets and developing work plans
Continuous improvement of admin systems and processes
Ensure efficient running and administration of all offices
Work with and Support the Executive Director
Provide administrative support to the Finance Officer
Prepare adhoc reports required by senior management
Other related projects
Qualifications And Experience
• Higher National Diploma or Degree in Accounting – Professional accounting qualification is an added advantage
• At least 2 years experience in an accounting position in the NGO sector
• Experience in developing financial administrative systems
• Experience in reporting to donors
• Ability and confidence to enforce financial policies and procedures
• Excellent computer skills – MS Excel and Pastel accounting essential
• Experience managing and training other staff
• Ability to analyse problems and make strategic decisions
• Good interpersonal and communication skills
• Excellent organisational skills
• High level of self motivation
• Honest and trustworthy
• Enjoy working in a multi-cultural environment as part of a rapidly growing and developing youth-led organization
• A driver’s license is a must.
More Information
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Job Application Details
APPLICATION DETAILS
People who meet the above requirements should submit a Curriculum Vitae and motivational letter to
[email protected] before COB Friday 10 March.
Please say that you got this job advertisement through Jobs Zimbabwe
- This job has expired!
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