Faculty Administrator x 4 – University of Zimbabwe – UZ

Job Summary

Applications are invited from suitably qualified candidates to fill the following positions at the University of Zimbabwe

FACULTY POSITIONS
3. FACULTY ADMINISTRATOR (x 4 posts)

Duties And Responsibilities

 Overall running of the Faculty
 Day-to-day running of the Faculty and staff establishment
 Ensuring the smooth and adequate flow of information within the Faculty to facilitate business operations
 Overseeing the distribution and store correspondence (letters, emails and packages)
 Attending to student queries
 Preparing reports and presentations on Faculty business (Annual, Quarterly, Teaching)
 Preparing and update Standard Operating Procedures as well as policies for all Faculty Operations and ensure adherence to policies and regulations
 Planning and Coordinating administrative procedures and systems and devise ways to streamline processes
 Assessment of staff performance and provide coaching and guidance to ensure maximum efficiency
 Handling students Admissions and Registration (main campus and students in the Associate Colleges)
 Maintaining the teaching timetable and ensuring smooth conduct of lectures (venues, contacting lecturers and students, teas and cleaning of venues etc)
 Oversee facilities services, maintanence activities and readiness of facilities
 Servicing a wide range of Faculty committees (Faculty Board meetings, Faculty Strategic Planning Committees, Faculty Board of Examiners
 Attending the Associate Board of Examiners
 Coordination of Examinations
 Processing Examinations results at Faculty level
 Recruitment and trainning of personnel and the allocating of office space
 Supervising Non-Academic staff members
 Any other duties as assigned by the Dean

Qualifications And Experience

 A Bachelors degree in Administration or equivalent to Administration
 A Masters degree would be an added advantage.
 Minimum of ten years relevant working experience in an administrative role
 Experience in an Institution of Higher Learning is as added advantage
 Applicants should be able to think creatively and possess excellent verbal, written, communication and interpersonal skills
 Good time management and organizational skills
 Be results-driven, resilient, self-motivated, highly disciplined resourceful with good problem-solving and critical-thinking skills, and thrives in a fast-paced,
results-oriented and ambiguous work environment
 Be a strong team player, able to work collaboratively with various stakeholders to achieve desired outcomes