Examinations Office Administrative Assistant/Senior Administrative Assistant (1 Post) : Chinhoyi University of Technology

Job Summary

Applications are invited for the following position that has arisen in the University:-Examinations Office Administrative Assistant/Senior Administrative Assistant (1 Post)

Duties And Responsibilities

Roles and Responsibilities

• Coordinating the smooth running of examination sessions.
• Receiving and sending draft examination question papers to External Examiners.
• Ensuring examination question papers are reproduced, packed and kept securely.
• Drawing up the examinations Timetable.
• Assisting in the publishing of results and sending to Schools/Institute after the sitting of Senate Executive Committee Meeting.
• Closely monitoring the implementation of Senate Executive Committee decisions on students’ profiles for Termination of Studies (Appeals) Committee meeting.
• Keeping accurate and updated inventory of certificates and place orders to replenish stocks.
• Monitoring printing of certificates
• Issuing graduate certificates after graduation in collaboration with School Administrators.
• Organizing and Servicing University Committees
• Drawing up and circulating the Agenda and papers for meetings.
• Compiling Minutes of Meetings.
• Assisting with Human Resources Management through supervision of junior staff in the unit
• Allocation of funds in Departmental Votes and keeping an up to date Commitment Register.

Qualifications And Experience

Person Specification
Requirements

The applicant should be a holder of a Social Science degree or related area, have a minimum of two (2) years relevant post qualification experience in university administration at a management position. A relevant Master’s degree will be an added advantage. Knowledge of statutes and acts that govern higher education is a requirement and an in-depth knowledge of university student registration and graduation processes, systems, policies and procedure is essential. The applicant should possess good writing and oral communication skills. Good digital skills are a requirement.