Distribution Monitor X3

Purpose of the Position:

To mobilize the community for Registration, Verification and Distribution, set up Final Distribution Points (FDPs) according to World Vision standard distribution procedures and provide end user monitoring and accurate documentation on all commodity distributions for all donors.

Major Accountabilities/Responsibilities:

Commodity Management and Distribution

1. Liaise with Warehouse staff on distribution planning and commodities dispatching from Warehouse to Final Distribution Points (FDPs).
2. Ensure that all food and non-food commodities entrusted to World Vision arriving at FDPs are properly accounted for.
3. Scrutinize all waybills for food and non-food commodities arriving at the FDP.
4. Ensure that the food and non-food commodities are of correct quantities and quality as manifested on the waybill. Immediately record all quantities delivered short (missing), quantities lost in transit and quantities damaged if any. All observations must be recorded immediately. Commodities must carefully be counted during off-loading.
5. Ensure that at the school storeroom, commodities are stacked in an organized manner, by commodity type to facilitate easy counting.
6. Ensure FIFO is observed at all storerooms in all FDPs.
7. Train FDP Management Committee in commodity stacking, counting, weighing, and FDP Complaints Committee on Complaints handling process.
8. Train beneficiaries on Donor, Implementing Partner, Program, Duration, Selection Criteria, and Ration Sizes.

Project Monitoring

1. Monitor the distribution of food and non-food commodities for every FDP and produce reports.
2. Submission of distribution plans for each FDP and actual beneficiaries to the Logistics Officer for approval.
3. Review all the FDP Documents and compare with the Master Beneficiary List. Record all changes and report them regularly.
4. Follow up on Beneficiary Complaints from Help Desk and give Beneficiaries feedback of their complaints.
5. Prepare Distribution Center Visit Reports (DCVR) and Distribution Report after every Distribution.

Commodity Accounting.

1. Ensure that all food and non-food commodities are accounted for at the FDP and make sure all distributions are carried out according to WV standards.
2. Ensure proper accounting of all quantities of commodities received and distributed at each FDP.
3. Assist in ensuring that Humanitarian Accountability processes and procedures are followed
4. Perform any other duty that may be assigned from time to time

Qualifications and Skills:

1. Diploma in Social Sciences, Development Studies or any relevant field.
2. At least 3 years’ previous experience in a related field.
3. Ability to speak local languages.
4. Ability to perform field assignments and willingness to travel for long period of time in difficult terrain, harsh and demanding conditions.
5. Knowledge and experience in computers especially Microsoft word, Excel, Spreadsheet software.
6. In-depth knowledge of humanitarian work.