COMPANY SECRETARY 150 views

VACANCY

COMPANY SECRETARY

Applications are invited from experienced, results oriented and suitably qualified persons for the above-mentioned position which has arisen at a large Harare based manutacturing company.

Responsible to: Chief Executive Officer and Board Chairman

Role Profile:

The Company Secretary is the key advisor to the Board of Directors on matters of corporate governance and their duties as a director. This will include dealing with conflicts of interest, managing the interests of the shareholders and other stakeholders, and dealing with applicable codes. This also includes providing secretarial services to the group. The incumbent will be responsible for developing and sustaining a platform for excellence in Corporate Governance as well as overseeing all legal, regulatory and compliance issues across the Group.

Key Job Functions:

• Providing secretarial services to the Board and its Committees, including convening the meetings, preparation of agenda and board papers as well as drafting of minutes and extracting resolutions and ensuring their implementation thereafter.
• Effectively coordinating all Board activities and meetings, including the training and induction of new Board members.
• Providing the Board and its committees with all requisite information, support, and advice to ensure that they effectively discharge their duties.
• Providing sound legal advice to the Board, management, and staff on matters of corporate law and ethics in compliance with good corporate governance principles and all relevant/applicable statutes.
• Maintaining the corporate governance framework and practices to ensure compliance across the Group.
• Managing the process of outsourcing external legal services and giving appropriate legal instructions and adequate legal briefing to the appropriate external legal firms.
• Overseeing the drafting and maintenance of all legal documentation to ensure that the interests of the Company and the Group are adequately protected or safeguarded in various aspects and in all litigation.
• Ensuring compliance with all statutory regulations through the maintenance of a robust system for record keeping of all statutory and legal documents; Agreements and Contracts as well as a timely submission of returns to various regulatory bodies and custody of the same.
• Ensuring effective implementation, tracking, and reporting on all Board resolutions; drafting and compiling relevant reports (e.g., Director’s Report) for input into the Company’s Annual Report.
  Supervising direct and indirect reportees.
• Reviewing and/ or ensuring the review of the Company and the Group’s agreements, contracts, and leases.
  Assisting the Chairperson of the Board and Committees in drafting yearly work plans.
• Ensuring that the Board charters and terms of reference of the Board and its committees are kept up to date.
• Ensuring that the Board members are collectively and individually evaluated annually.
• Acting as custodian of the company’s records including the shareholder records in line with the Companies and other
  Business Entities’Act.

Requirements of the Job:

The successful candidate for this Executive position should meet the following criteria:

• A Bachelor of Laws (LLB) degree/Chartered Accountant/CIS.
• A Master of Laws in corporate law or other relevant area (LLM, MBA, MBL) an added advantage.
• Registered Legal Practitioner/Chartered Accountant/Chartered Secretary.
• At least 5 vears legal experience
• Possession of strong leadership and interpersonal skills.
• Must have ability to provide guidance, make decisions and interact with all stakeholders with tact, sound judgement, confidence, confidentiality and able to exercise sound discretion where appropriate.
• A team plaver who is able to interact confidently at Board level.
• Knowledge of ISO 9001, ISO 14001 and ISO 45001 standards.