ADMINISTRATOR – Zimbabwe Environmental Law Association (ZELA) 104 views

Overall Job Purpose

The Administrator will be responsible for all clerical , secretarial duties, meetings and workshop planning,the smooth running and coordination of the front desk operations.

KEY RESPONSIBILITIES
Preparation and communication of travel Itineraries, hotel arrangements, travel logistic notes , flights, hotels, taxis, airport pickups. Being able to liaise with staff members and any organisational visitors or guests.
Manning the reception i.e receiving visitors ,switchboard management, managing records and maintain office correspondence .
Support organizational banking
Administer petty cash on an imprest system and submit report to finance.
Provide support in organising local , regional and international meetings and functions for the organisation in an efficient and reliable manner.
Provide support in organising board and staff meetings
Maintain inventory register, store management and periodically conduct stock takes.
Submit office stationery requirements to Procurement
Receive, register, sort and distribute daily mail/deliveries/documents/courier service/parcels.
Submit monthly utility bills to finance for payments.
Create and manage relationships with stakeholders in professional manner
Record staff meeting minutes and maintain file .
Travel to the field and support staff in the field as required

KEY COMPETENCIES, EXPERIENCE AND SKILL REQUIREMENTS

Interested applicants should possess the following:

A minimum of a Diploma/Degree in Office Administration, Business Administration or related field.
A minimum of 3 years experience within an NGO setup.
Valid class four driver’s license.
Strong organization skills with a problem-solving attitude
Excellent written and verbal communication skills
Consistently approaches work with energy and a positive attitude;

Respond positively to critical feedback and differing points of views
Good communication skills both oral and written.
Highly self-driven and able to work with minimal supervision.
Must be a high energy individual who is well organised and must be able to manage time well;
Must have proven event management experience and skills
Must have a clean career record, be honest, accountable and a person of integrity