ADMINISTRATOR – Bindura University of Science Education 168 views

Job Description

Applications are invited from suitably qualified and experienced candidates for the following posts: Administrator (1 Post)

Duties and Responsibilities

Duties and Responsibilities

Organising and facilitating meetings, conferences, travel arrangements and dealing with administrative problems and inquiries;
Providing administrative support for the Graduate School of Business as directed by the Director;
Serving as primary point of direct administrative contact and liaison with other offices, individuals and external institutions;
Assisting in co-ordination, control and completion of special projects as directed;
Updating the Graduate School of Business Website;
Updating and communicating with the Graduate School of Business Alumni;
Liaising with all faculties and departments of the University;
Interacting with the industry;
Managing in-person and telephone enquiries from stakeholders such as students, staff, parents, local schools e.t.c.;
Ensuring the smooth and adequate flow of information within GSB to facilitate business operations;
Managing the recruitment and selection of the academic, technical and other staff for the GSB;
Preparing and updating Standard Operating Procedures as well as policies for all GSB Operations and ensure adherence to policies and regulations;
Planning and coordinating administrative procedures and systems and devise ways to streamline processes;
Assessing staff performance and providing coaching and guidance to ensure maximum efficiency;
Maintaining the teaching timetable and ensuring smooth conduct of lectures;
Servicing various GSB meetings both physical and virtual by preparing agendas, minute taking, distribution of minutes and follow-up on relevant action points;
Coordinating and processing of examinations up to SENEX level;
Supervising Administrative and Support staff members in the GSB;
Undertaking any other duties as may be determined by the GSB Director.

Qualifications and Experience

Qualifications and Experience

Applicants must have a recognized Master’s degree and a first degree in any of the following, Management, Leadership, Education, Marketing, Finance, Administration, Entrepreneurship and Innovation;
Must have at least two (2) years of Administrative experience in an academic setting or equivalent;
Applicants must be computer literate;
Experience in a University set up would be an added advantage.

Skills and Attributes

Pleasant, courteous and professional customer service skills;
Possess excellent verbal, written, communication and interpersonal skills;
Organisational skills, time management and ability to manage multiple tasks;
Ability to work with mature students at Doctoral, Masters and Research Levels;
Computer literate and appreciation of Artificial Intelligence (AI);
Ability to work under pressure and to meet deadlines;
Ability to pay close attention to detail and use of initiative;
Innovativeness;
Be able to work in a team environment and to work collaboratively with various stakeholders to achieve desired outcomes.