Administrator 339 views

Job Summary

Managing all office operations to achieve the organisation’s objectives. The Administrator acts as a focal point in the organisation and reports directly to the Managing Director.

Duties And Responsibilities

Manning the front office/reception
-attending to walk-in clients and assisting clients in the showroom
-receipting and invoicing payments from customers
-maintain an updated database for all our clients, suppliers, and other stakeholders.
-drive sales
-manage the schedule for the driver
-ensuring good customer service and maintaining good relationships with customers in a way that enhances our image
-assist in resolving customers’ queries and complaints
-answering telephone calls and responding to emails
-supervise and monitor the cleaner making sure the offices are tidy and clean
-sending quotations to customers in collaboration with the Head of sales and Managing director
-overseeing the daily operations of the organization and giving support to all other departments
-generating reports
-maintaining and updating the staff attendance register for all employees
-managing our social media platforms
-identify and make suggestions on areas that may need procedural changes
· Administrative duties
-managing and allocating the financial resources appropriately (petty cash)
-making sure that utility bills such as rentals, water, electricity, Wifi, telephone bills, and salaries are paid on time
-buying office utilities such as bond paper, notebooks, pens, toiletries, etc
-buy canteen items
-Safekeeping of all company documents
-Make sure that company documentation certificates are paid on time: Tax clearance, PRAZ
certificate, NSSA certificate

Qualifications And Experience

• At least Diploma in Office Admin, business admin or related
  • Knowledge of accounting or qualification an added advantage
  • At least 3years experience
  • Experience in the medical equipment supplies industry or similar an added advantage
  • Mature, presentable person with good business acumen
  • Computer literate with good use of Microsoft packages and others
  • Should be immediately available and the starting date is the 1st of April 2022