Administrative Assistant

US Embassy Zimbabwe

Duties

The FAC Administrative Assistant provides administrative, clerical, and secretarial support to the Facility Management section. Prepares documents, manages files, arranges appointments, schedules conference rooms for meetings, coordinates appointments between FAC technicians and customers, answers the telephone and emails, follows up with customers on the status of their work repair requests, enters data calls, makes photocopies, sends Faxes, enters procurement requests and Blanket Purchase Agreements (BPA) calls. Serves as primary time keeper for the Facility Management section and coordinates the budget for FAC.

Qualifications and Evaluations

Requirements:

JOB KNOWLEDGE: The incumbent must have sound job knowledge of administrative procedures and office management practices. Must be computer literate and proficient in the use of word processing software, databases, internet search engines, and email suites. Experience with OBO policies and procedures, ECC, e2 and budgeting a must.

Education Requirements:

Completion of secondary education (Ordinary Level) is required.

Evaluations:

LANGUAGE: Level III (good working knowledge) of speaking and reading English is required.

SKILLS AND ABILITIES: Must have excellent communication, customer service and organizational skills. Must have good computer literacy and be able to use email, databases, spreadsheets, and word-processing software suites.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

All applicants under consideration will be required to pass medical and security certifications.

Salary: USD $22,518