ADMINISTRATION OFFICER – National Prosecuting Authority Of Zimbabwe 564 views

VACANCY 

Job Title: Administration Officer x 5

Duty Station: Head Office
Reports to: Deputy Director of Administration

Key Responsibilities

1. Manage and maintain office records, files, and documentation in accordance with organizational policies.
2. Prepare, review, and distribute correspondence, reports, and other documents.
3. Handle incoming and outgoing communications, including emails, phone calls, and mail.
4. Coordinate meetings, appointments, and conferences for staff and management.
5. Ensure timely preparation of agendas and minutes for meetings.
6. Assist with procurement processes, invoice processing, and petty cash management.
7. Maintain inventory of office supplies and equipment.
8. Ensure adherence to organizational policies, confidentiality, and data protection standards.
9. Maintain accurate and up-to-date records of cases, personnel, and administrative activities.
10. Liaise with internal departments and external stakeholders to facilitate smooth operations.
11. Provide support during audits and inspections as required.

Qualifications and Skills

• Bachelor’s degree in Business Administration, Public Administration, or related field.
• Minimum of 1 year experience in administrative or office management roles, preferably within a government or legal environment.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with confidentiality.
• Attention to detail and problem-solving skills.