Administration Officer-Civil Aviation Authority of Zimbabwe 238 views

JOB DESCRIPTION

Civil Aviation Authority of Zimbabwe

Ref: CAAZ/03/2021
Reports to: The Human Resources Manager.
Location: Head Office

Job Purpose

The position exists to provide timely and efficient administration services to the Authority.

Duties and responsibilities

• Providing administrative support on all human resources strategies, processes, policies and service contracts.
• Ensuring accurate and proper record-keeping of employee information in electronic and digital format
• Providing adequate, efficient and systematic maintenance of employee files and documents to ensure safe storage and easy retrieval.
• Recommending, administering and reviewing administration policies
• Coordination of human resources meetings, departmental action items tracking, travel, workshops, training, ensuring appropriate arrangements and resource requirements in liaison with relevant stakeholders.
• Establishing systems for proper transport/vehicle management
• Establishing and maintaining an efficient registry system by recommending effective and best practice registry management systems to ensure CAAZ keeps up to date with current trends.
• Managing fuel issuances, consumption and reconciliations in liaison with payroll section
• In conjunction with Payroll team, liaises with service providers to ensure that the service provided to staff members is in line with agreed standards.
• Running of the payroll as and when the need arises.
• Supporting the whole employee life cycle activities which include recruitment, selection, performance management and industrial relations process.
• Preparation of the Administration budget for CAAZ in liaison with the Human Resources Manager.
• Compiling periodic and ad-hoc reports on time and makes appropriate recommendations for management attention.

Qualifications and experience

• A Degree in Business Administration/Management or Human Resources Management or equivalent.
• Qualification in Payroll Administration
• 3 years’ relevant experience in Administration and/ Human Resources.

Skills and Competences

• Multi-talented individual with the ability to juggle between administration and human resources duties.
• Knowledge of payroll systems and ability to run the payroll.
• Good analytical skills.
• Highly computer literate.
• Ability to prepare and interpret budgets.