ADMINISTRATION CLERK/RECEPTIONIST – Teecherz Home & Furniture 145 views

Reporting to the Projects Manager, the Administration Clerk/ Receptionist will be responsible for carrying out Administration duties including managing the reception desk.

DUTIES

• Manning the reception desk
• Check visitors in and direct or escort them to specific destinations
• Inform other employees of visitors’ arrivals or cancellations
• Handling inquiries via phone, email and general correspondence
• Taking messages and ensuring they are passed to the appropriate staff member in time
• Managing boardroom availability
• Receiving, sorting, distributing and dispatching mail
• Recording and maintaining office expenses

• Handling travel arrangements
• Coordinating internal and external events
• Managing office inventory such as stationery, equipment and furniture
• Overseeing office services like cleaners and maintenance service providers
• Kitchen staff welfare
• Maintaining safety and hygiene standards of the reception area
• Filing duties

Other specific duties:

• Preparing inspection reports
• Assisting with quotations sourcing
• Assisting with payment requisitions preparation
• Invoicing and sending same to tenants
• Receipting
• Receiving walk in clients with properties for sales and letting, then distributing same amongst Property Consultants

REQUIREMENTS–

At least a degree in Administration or equivalent.
+ 2 years experience in the same position.
Clean class 4 driver’s license