ADMINISTRATION ASSISTANT 101 views

Applications are invited for the post of Administration Assistant in a reputable Organisation in the transport industry. The Organisation is an equal opportunity employer and therefore encourages all qualified candidates to apply.

1.1. JOB TITLE: ADMINISTRATION ASSISTANT
12. REPORTS TO: REGIONAL MANAGER

2.0 Job purpose
The position exists to provide administration services and manning the reception.

ACCOUNTABILITIES/KEY RESPONSIBILITIES

⦁ Manning the reception area, receiving, and directing clients cordially to provide efficient services.
⦁ Preparing of weekly, monthly, quarterly, half yearly and annual returns output.
⦁ Data capturing of Defensive Driving Courses, Instructors and Driving Schools records in their appropriate database.
⦁ Attending to clients and refers exceptional cases to relevant Officer or Manager
⦁ Maintaining Defensive Driving Course Booking manual/e-register.
⦁ Maintaining inventory records.
⦁ Handling administrative requests and queries from Regional Traffic Safety Managers and clients.
⦁ Planning meetings and scheduling appointments at the regional office.
⦁ Receipting all money and taking custody of the same before banking.
⦁ Preparing the regional income and expenditure weekly, monthly, half yearly and year end reports.
⦁ Daily reconciliation of cash to receipts.
⦁ Preparing monthly cash counts and stock count reports for approval by the Regional Manager.
⦁ Preparing monthly bank reconciliations for the regional office.
⦁ Assisting in audit process by providing internal/ external auditors with relevant details as and when required
⦁ Balancing and keeping of the records of TSCZ products.
⦁ Maintaining the Regional Asset Register

Education

1.5 ‘0’ Levels including Mathematics and English Language at grade ‘C or better
2. Working knowledge of Pastel Evolution, a must.
3. Diploma in Accounting, Finance, Administration, Bookkeeping, Business Studies, Computing, Executive Secretarial or equivalent

Experience

At least 2 years’experience in a Public Sector (government institution) or private organization.

Knowledge and skills

⦁ Good written and verbal communication skills
⦁ Ideal candidate should be able to pay attention to detail.