ADMINISTRATION ASSISTANT 1187 views

Applications are invited for the post of Administration Assistant in a reputable Organisation in the transport industry. The Organisation is an equal opportunity employer and therefore encourages all qualified candidates to apply.
JOB TITLE: ADMINISTRATION ASSISTANT
REPORTS TO: REGIONAL MANAGER

Job purpose
The position exists to provide administration services and man the reception.

ACCOUNTABILITIES/KEY RESPONSIBILITIES

⦁ Manning the reception area, receiving and directing clients cordially to provide efficient services.
⦁ Attends to clients and refers exceptional cases to relevant officers or Managers.
⦁ Maintains Defensive Driving Course Booking manual/e-register.
⦁ Types of correspondence letters, reports, and certificates.
⦁ Data capturing of Defensive Driving Courses, Instructors, and Driving Schools records in their appropriate database.
⦁ Preparing weekly, monthly, quarterly, half-yearly, and annual returns output.
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⦁ Maintains inventory records.
⦁ Handling administrative requests and queries from Regional Traffic Safety Managers and clients. Planning meetings and scheduling appointments at the regional office.
⦁ Receipting all money and taking custody of the same before banking.
⦁ Prepare the regional income and expenditure weekly, monthly, half-yearly, and year-end reports.
⦁ Daily reconciliation of cash to receipts.
⦁ Preparing monthly cash counts and stock count reports for approval by the Regional Manager.
⦁ Prepare monthly bank reconciliations for the regional office.
⦁ Assist in audit process by providing internal/external auditors with relevant details as and when required.
⦁ Balancing and keeping of the records of TSCZ products.
⦁ Maintaining the Regional Asset Register.

EDUCATION

1. 5 “O” Levels including Mathematics and English Language at Grade C or better.
2. Working knowledge of Pastel Evolution is a must.
3. Diploma in Accounting, Administration, Bookkeeping, Business Studies, Computing, Executive Secretarial or equivalent.

EXPERIENCE
At least 2 years experience in a Public Sector (Government institution) or private organization. KNOWLEDGE

AND SKILLS

⦁ Good written and verbal communication skills.
⦁ The ideal candidates should be able to pay attention to detail.