Admin Graduate Intern- Catholic Relief Services

Job Summary

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States of America. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard of race, religion, or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding. Registered in Zimbabwe under the PVO Act, certificate number 6/2002, CRS has been supporting program activities in Zimbabwe since 1989 and has long-standing relationships with Church and non-Church partners and communities throughout the country. Zimbabwe program implements projects through 14 partner organizations in 30 districts in the areas of health, OVC, education, food security and agricultural livelihoods, and peacebuilding.

The successful candidate will provide administrative support to CRS Zimbabwe Bulawayo Office which includes raising requests for goods and services (RFGS), preparing payment requests, coordinating logistics for travel, meetings, trainings, workshops, and events organized by staff amongst many other duties.

Duties And Responsibilities

Providing administrative support to the Bulawayo Office which includes raising request for goods and services (RFGS), preparing payment requests etc.
• Coordinating logistics for travel, meetings, trainings, workshops and other events organized by staff at the office (when need arises).
• Tracking and following up on all OPEX forms raised by Bulawayo Office to ensure receipt by recipients.
• Preparing transactional documents in support of general operational processes and supporting the coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances, etc.) Ensuring that all supporting documents are adequate to support payments.
• Providing reception duties for the Bulawayo Office, ensuring smooth movement of staff, visitors and mail.
• Managing kitchen consumables, accounting for and replenishing them when due.
• Provide back-up for the Petty Cash when required.
• Obtaining/receiving invoices from suppliers as instructed by the Administrative Assistant.
• Assisting in the logging of travel requests and any fleet management related duties as assigned by the supervisor.
• Assisting with asset counts, when required.
• Any other duties as may be assigned from time to time

Qualifications And Experience

A Bachelor’s Degree in Business Studies, Management, Finance & Administration
or Logistics & Supply or any other related field.
• At least 1-year Industrial Attachment working experience in a similar environment.
• Experience working in an NGO environment will be an added advantage.
Experience using MS Office packages (Excel, Word, PowerPoint)